PRACTICE MEETING AGENDA
Used for Training Purposes Only….
December 14, 20XX
Committee Members: Wiggins, Cannada-Wynn, DeWeese, Hall, Jerralds, Johnson, Mack, Pratt, Townsend, and Wu
ACTION ITEMS:
1. MAYORAL APPOINTMENTS - INTERNATIONAL RELATIONS ADVISORY BOARD
Recommendation:
That City Council concur with Mayor Michael C. Wiggins’ reappointment of Laverne Baker, Nancy Halford, Nan Harper, Shigeko Honda, and Dr. Jack Kichler for a term of two years, expiring December 31, 2011.
2. APPOINTMENT -BOARD OF TRUSTEES, FIREMEN’S RELIEF AND PENSION FUND
Recommendation:
That City Council appoint a resident of the City to the Board of Trustees, Firemen’s relief and Pension Fund for a term of two years, expiring December 31, 2011.
3. CITY OF PENSACOLA AND UNIVERSITY OF WEST FLORIDA LEASE AGREEMENT FOR 16 PALAFOX PLACE
Recommendation:
That City Council approve the lease agreement between the City of Pensacola and University of West Florida to lease the second floor of 16 Palafox Place and two areas of access located on the first floor including a foyer, elevator and staircase for the purpose of locating the University of West Florida Small Business Development Center (SBDC).
4. POLICE LIEUTENANTS BARGAINING AGREEMENT WITH CITY OF PENSACOLA
Recommendation:
That City Council ratify the Collective Bargaining Agreement between the City of Pensacola and the Florida Fraternal Order of Police, Inc., & Jim Billy Barnes Memorial Lodge No. 71 (Police Lieutenants), bargaining unit for the period October 1, 2009 to September 30, 2012.
DISCUSSION ITEM:
5. PREPARATION FOR IMPLEMENTATION OF 2010 CHARTER
INFORMATION ITEM:
6. MARITIME PARK FINANCING
ECONOMIC AND COMMUNITY DEVELOPMENT
December 14, 2009
Committee Members: Townsend, Pratt, Deweese, Jerralds, and Wu
ACTION ITEMS:
1. REQUEST FOR LICENSE TO USE RIGHT OF WAY - 25 WEST CEDAR STREET.
Recommendation:
That City Council approve the request of Moulton Properties for a license to use a 743 square foot portion of the Cedar Street right-of-way adjacent to the Harbourview Building at 25 West Cedar Street (the “Subject Property”) for the purpose of maintaining the entry steps, pedestrian ramp, and landscape planter.
INFORMATION ITEMS:
2. COMPREHENSIVE PLAN CAPITAL IMPROVEMENTS SCHEDULE - FY 2010/2014
FUTURE LAND USE/ZONING MAP AMENDMENT - ANNEXED PROPERTIES -
FINANCE COMMITTEE
December 14, 2009
COMMITTEE MEMBERS: Cannada-Wynn, Wiggins, DeWeese, Hall, Jerralds, Johnson, Mack, Pratt, Townsend, Wu
ACTION ITEMS
1. HUMAN SERVICES APPROPRIATIONS COMMITTEE FUNDING RECOMMENDATIONS FOR FY 2010
Recommendation:
That City Council approve the funding recommendations of the Human Services Appropriations Committee for health and human service organizations for FY 2010 as submitted.
2. AWARD OF BID #09-033 - TWO (2) YEAR CONTRACT FOR HARDWARE SUPPLIES
Recommendation:
That City Council award a two year contract for the purchase of Hardware Supplies to Pensacola Hardware Company, Pensacola, FL, Pensacola Mill Supply, Pensacola, FL, and Applied Industrial, Mobile, AL the lowest and best responsible bidders meeting specifications.
3. 800 MHZ RADIO SYSTEM CONTROLLER UPGRADE
Recommendation:
That City Council authorize the City Manager to purchase replacement controller components for the two-way 800 MHz radio system from Motorola, Inc. from the Alabama State Communications T-300 Contract for $422,695.70.
4. NETWORK AND DATA STORAGE UPGRADES
Recommendation:
That City Council authorize the City Manager to purchase switch and router components for the Wide Area and Local Area Network from Wavenet Technologies, Inc. from the State of Florida contract #250-000-09-1, Data Domain data storage devices from CDW-G off the National Joint Powers Alliance contract #110204, and Lefthand StorageWorks storage devices from Wavenet Technologies, Inc. off GSA Contract #GS-35F-4342D for a total of $176,115.
5. CLAIM OF JACQUELINE GLOVER
Recommendation:
That City Council approve the settlement between the City of Pensacola and Jacqueline Glover and authorize payment of $12,000 as full settlement of any and all claims.
6. CLAIM OF IGOR BURBEL
Recommendation:
That City Council approve the settlement between the City of Pensacola and Igor Burbel and authorize payment of $13,000 as full settlement of any and all claims.
7. FY 2010 ENCUMBRANCE CARRYOVER BUDGET RESOLUTION
Recommendation:
That City Council approve the resolution amending the fiscal year 2010 budget.
8. FY 2010 UNENCUMBERED CARRYOVER BUDGET RESOLUTION
Recommendation:
That the resolution amending the fiscal year 2010 budget be approved.
DISCUSSION ITEMS
9. MARION COUNTY FLORIDA LOCAL BIDDER PREFERENCE PROGRAM
10. PRELIMINARY FY 2009 FINANCIAL REPORT (UNAUDITED)
INFORMATION ITEMS
11. RESOLUTION OF INTENT - UNIFORM METHOD OF COLLECTING NON-AD VALOREM SPECIAL ASSESSMENTS FOR STORMWATER MANAGEMENT
12. POLICE AND FIRE LIFE AND ACCIDENT RENEWALS FOR FIRE TRUCKS AND PORTABLE EQUIPMENT, BOILER AND MACHINERY, AIRPORT LIABILITY AND POLICE LIABILITY
ENTERPRISE OPERATIONS COMMITTEE
December 14, 2009
Committee Members: Wu, Johnson, Hall, Mack, Townsend
ACTION ITEMS
1. Engineering - Lakeview Avenue Concrete Street Repairs Change Order #1 - Additional Allocation
Recommendation:
That City Council approve Change Order #1 and allocate an additional $5,451.63 for the Lakeview Avenue Concrete Street Repair Project.
2. Airport - Renewal of Airport Mailers, Inc. Lease Concession
Recommendation:
That City Council authorize the City Manager to execute a five (5) year lease with Airport Mailers, Inc., at the Pensacola Gulf Coast Regional Airport.
3. Library - Energy Efficiency and Conservation Block Grant
Recommendation:
That City Council concur with the City Manager’s acceptance of a U. S. Department of Energy, EECBG grant.
4. Housing - 2008 Storms Community Development Block Grant (CDBG) Disaster Recovery Initiative
Recommendation:
That City Council
1) authorize the submission of a Community Development Block Grant (CDBG) Disaster Recovery Grant (2008 Storms) application, in conjunction with Escambia County, to the State of Florida, Department of Community Affairs (DCA);
2) authorize the City Manager to execute all required documents related to the application submission; and
3) authorize the City Manager to execute the Interlocal Agreement with Escambia County for implementation of housing activities within the Pensacola corporate limits, subject to final approval of the Interlocal Agreement by the City’s and County’s Legal Departments.
5. Energy Services of Pensacola - Award of Bid #09-034 - Miscellaneous Pipe, Fittings, and Standard Natural Gas Water Heaters and Accessories
Recommendation:
That City Council award two (2) year contracts for galvanized and other miscellaneous pipe, fittings, and standard natural gas water heaters and accessories, to the lowest and best responsible bidders meeting specifications contained in Bid #09-034 as follows: Ferguson Enterprises, Inc., Pensacola, Florida; Gulf Coast Marine Supply Company, Incorporated, Pensacola, Florida; Gorman Company, Pensacola, Florida; Pensacola Hardware Pensacola, Florida; Tempaco Inc., Crestview, Florida; and Interline Brands dba Sexauer, Jacksonville, Florida.
6. Energy Services of Pensacola - Utility Billing/CIS Infinity Version 3 Software Upgrade
Recommendation:
That City Council authorize contracting with Advanced Utility Systems for the upgrade to Version 3 of CIS Infinity at a cost of $66,000 and to conduct a Business Process Review to maximize system utilization efficiency at a cost of $8,600 for a total project cost of $74,600.
INFORMATION ITEMS
7. Housing - Family Unification Program (FUP) Memorandum of Understanding
8. PORT - TARIFF REVISIONS
9. PORT - PORT DEVELOPMENT (VERBAL)
NEIGHBORHOOD SERVICES COMMITTEE
December 14, 2009
Committee Members: Hall, DeWeese, Cannada-Wynn, Johnson, Pratt
ACTION ITEMS
1. Award of Bid #09-043 - Police Uniforms
Recommendation:
That City Council award a 24-month contract for police uniforms to Bosso’s Uniform Company, Pensacola, FL the lowest and best responsible bidder meeting specifications.
2. Award of Bid #09-042 - Sanders Beach Restroom and Park Improvements
Recommendation:
That City Council award Bid No. 09-042 for the construction of restroom and site improvements at Sanders Beach Park to A Needles Construction, LLC of Pace, Florida, the lowest and most responsible bidder with a total construction bid in the amount of $129,800 with a ten percent contingency.
3. Award of Bid #09-040 - Collection and Disposal of Refuse Generated by City Owned Facilities
Recommendation:
That City Council award a contract for the collection and disposal of refuse generated by City facilities to Titan Waste Service, Inc. of Milton, Florida, the lowest responsible bidder at an annual cost of $43,692.
4. Award of Purchase Contract - Unmarked Police Sedans and Sport Utility Vehicles
Recommendation:
That City Council award a contract for the purchase of two (2) Crown Victoria administrative sedans at $21,439/each to Hub City Ford, Crestview, FL; and four (4) Impala administrative sedans at $16,497/each and three (3) Tahoe Police pursuit vehicles at $24,570/each, to Bartow Chevrolet, Bartow, FL under Florida Sheriff’s Association Contract #09-17-0908 for a total award of $182,576.
5. Application for SAFER Grant
Recommendation:
That City Council approve application for and, if awarded, acceptance of a FEMA Staffing for Adequate Fire and Emergency Response (SAFER) grant.
INFORMATION ITEMS
6. Status of Capital Projects for Parks and Recreation Department
COMMUNITY REDEVELOPMENT AGENCY
December 14, 2009
Committee Members: Jerralds, Mack, Cannada-Wynn, DeWeese, Hall, Johnson, Pratt, Townsend, Wiggins, Wu.
ACTION ITEMS:
1. APPROVAL OF MINUTES: October 19, 2009 and November 5, 2009
Recommendation:
That the Community Redevelopment Agency approve the minutes of the October 19, 2009 and November 5, 2009 meetings.
2. PROPOSED COMMUNITY REDEVELOPMENT PLAN
Recommendation:
That the Community Redevelopment Agency (CRA) recommend City Council conduct a public hearing on January 14, 2010 to consider a resolution adopting the Community Redevelopment Plan 2010 and further, that following the public hearing that the City Council adopt the resolution approving the Plan.