ACTION ITEM
SPONSOR: Teniade Broughton, Chairperson
SUBJECT:
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AMENDMENT NO. 3 TO CONTRACT WITH SCAPE LANDSCAPE ARCHITECTURE, DPC FOR DESIGN ASSISTANCE SERVICES
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RECOMMENDATION:
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That the Community Redevelopment Agency (CRA) approve Amendment No. 3 to the contract with SCAPE Landscape Architecture, DPC for design assistance services for the Hashtag and Bruce Beach Waterfront Connector Project. Further, that the CRA accept the scrivener’s error in the board memo approving Amendment No. 2 of the contract, adjusting the total funding authorized by Amendment No. 2 to an amount, not to exceed $196,000. Finally, that the CRA authorize the CRA Chairperson to take all actions necessary to execute the contract amendment.
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SUMMARY:
On October 5, 2020, the Community Redevelopment Agency (CRA) approved a contract with SCAPE Landscape Architecture to assist with design consistency and community engagement services for the Hashtag and Bruce Beach waterfront connector projects.
Amendment No. 3 of the contract with SCAPE is recommended to extend the firm’s participation on the Bruce Beach Phase 2 project through 100% design completion and during CRA meetings at 60% and 90% milestones.
In addition, a scrivener’s error has been identified in the funding section of the board memo approving Amendment No. 2 of the contract on September 20, 2021. Although the board’s action authorized the full scope of work shown in the proposal, the funding section of the memo reflected an error in the full amount of the contract, as amended. The full scope of work authorized by approval of Amendment No. 2 equates to an amount not to exceed $196,000, as opposed to the $188,000 figure shown on the September 20, 2021 memo. The CRA is asked to accept the scrivener’s error pertaining to the funding amount.
PRIOR ACTION:
October 5, 2020 - The CRA approved a contract for design services with SCAPE Landscape Architecture DPC in an amount not to exceed $75,000.
July 12, 2021 - The CRA approved an amendment to the contract with SCAPE expanding the scope of services and increasing the contract amount by $75,000 for a total contract amount not to exceed $150,000.
September 20, 2021 - The CRA approved Amendment No. 2 to the contract with SCAPE to extend their participation on the project to provide consistency review through 90% design completion, including an additional public engagement meeting.
FUNDING:
Budget: Not to exceed $202,500
Actual: Not to exceed $202,500
FINANCIAL IMPACT:
Approval of Amendment No. 3 will add $6,500 and acceptance the Amendment No. 2 scrivener’s error will add $8,000, for a total contract amount of $202,500.
LEGAL REVIEW ONLY BY CITY ATTORNEY: Yes
7/8/2022
STAFF CONTACT:
David Forte, Deputy City Administrator - Community Development
Sherry Morris, Development Services Director
M. Helen Gibson, AICP, CRA Manager
Victoria D’Angelo, CRA Assistant Manager
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ATTACHMENTS:
1) Amendment No. 3 - SCAPE Contract for Design Services
2) Amendment No. 3 - Proposal (Exhibit A)
PRESENTATION: No end