ACTION ITEM
SPONSOR: Teniade Broughton, Chairperson
SUBJECT:
title
AMENDMENT NO. 4 TO CONTRACT WITH SCAPE LANDSCAPE ARCHITECTURE, DPC FOR DESIGN ASSISTANCE SERVICE
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RECOMMENDATION:
recommendation
That the Community Redevelopment Agency (CRA) approve Amendment No. 4 to the contract with SCAPE Landscape Architecture, DPC for design assistance services for the Hashtag Waterfront Connector Project. Further, that the CRA authorize the CRA Chairperson to take all actions necessary to execute the contract amendment.
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SUMMARY:
On October 5, 2020, the Community Redevelopment Agency (CRA) approved a contract with SCAPE Landscape Architecture to assist with design consistency and community engagement services for the Hashtag and Bruce Beach waterfront connector projects.
In 2022, the CRA solicited bids for the first phase of the Hashtag Waterfront Connector Project (Main Street) on numerous occasions but was unsuccessful in obtaining a responsive bid. As a result, the scope of the project was modified to focus improvements on traffic calming and bicycle improvements. Before proceeding further with the project, it is recommended that consistency review be performed by SCAPE as has been performed on the project historically. The scope of service includes review of the modified plans and proposal of alternative concepts (if any) to assist in aligning the proposed design with the original Hashtag Waterfront Connector design intent. Amendment No. 4 must be approved to provide this service.
PRIOR ACTION:
October 5, 2020 - The CRA approved a contract for design services with SCAPE Landscape Architecture DPC in an amount not to exceed $75,000.
July 12, 2021 - The CRA approved an amendment to the contract with SCAPE expanding the scope of services and increasing the contract amount by $75,000 for a total contract amount not to exceed $150,000.
September 20, 2021 - The CRA approved Amendment No. 2 to the contract with SCAPE to extend their participation on the project to provide consistency review through 90% design completion, including an additional public engagement meeting.
July 18, 2022 - The CRA approved Amendment No. 3 to the contract with SCAPE extend the firm’s participation on the Bruce Beach Phase 2 project through 100% design completion and during CRA meetings at 60% and 90% milestones. Further, the CRA accepted a scrivener’s error in the board memo approving Amendment No. 2 of the contract, adjusting the total funding authorized by Amendment No. 2.
FUNDING:
Budget: $210,000
Actual: $202,500 Contract Amount
$ 7,500 Amendment No. 4
$210,000
FINANCIAL IMPACT:
Approval of Amendment No. 4 will add $7,500 for a total contract amount of $210,000.
LEGAL REVIEW ONLY BY CITY ATTORNEY: Yes
3/28/2023
STAFF CONTACT:
David Forte, Deputy City Administrator
Sherry Morris, Development Services Director
Victoria D’Angelo, CRA Assistant Manager
Brad Hinote, City Engineer
ATTACHMENTS:
1) Amendment No. 4 - SCAPE Contract for Design Services
2) Amendment No. 4 - Proposal (Exhibit A)
PRESENTATION: Yes end