LEGISLATIVE ACTION ITEM
SPONSOR: D.C. Reeves, Mayor
SUBJECT:
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AWARD OF CONTRACT FOR THE PENSACOLA POLICE DEPARTMENT PERIMETER FENCING PROJECT
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RECOMMENDATION:
recommendation
That City Council award a contract to Superior Fence & Rail, Inc., for a quoted base price of $125,762.00, plus 10% contingency in the amount of $12,576.20, for a total contract price of $138,338.20. Further, that City Council authorize the Mayor to take the actions necessary to execute and administer this contract and complete this work, consistent with the quote, contracting documents, and the Mayor’s Executive Powers as granted in the City Charter.
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HEARING REQUIRED: No Hearing Required
SUMMARY:
The purpose of this project is the installation of new chain link fencing around the Pensacola Police Department (PPD). The new fencing will replace the aged and, in some places, collapsed fencing that secures the impound lot, where evidence is stored, and to provide safety and security to our employees using the parking area. The quote includes removing the existing fencing, haul away, raising the new fencing and putting in electronic gates at the two entry/exit points of the employee parking lot. Superior Fencing & Rail can provide the exact service required for the project, to include the appropriate gates that work with our current building doors security system. PPD requested quotes from three vendors and Superior Fencing & Rail, Inc. was the only vendor to provide a quote.
PRIOR ACTION:
None
FUNDING:
Budget: $203,958.44 PPD - City’s General Funds
Actual: $ 73,006.00 (Installation of new fencing)
51,956.00 (Gates, enclosed track & trolly, latch post set in concrete)
800.00 (Concrete filled bollards, galvanized pipe w/ cover, HiViz safety yellow)
12,576.20 (10% contingency)
24,632.00 (Vegetation Removal / funding already issued)
40,988.24 (Access Control / funding already issued)
$203,958.44 Total Project
FINANCIAL IMPACT:
The total budget for this project started at $180,000.00. At this point, $138,338.20 has been quoted for the entirety of the fencing installation project that includes a 10% contingency. $180,000 was awarded by City Council in February of 2023 and $65,620.24 of that amount has been issued for the vegetation removal and access control costs. There is a budget overage in the amount of $23,958.44, which will be paid out of the PPD City’s General Funds.
LEGAL REVIEW ONLY BY CITY ATTORNEY: Yes
6/6/2023
STAFF CONTACT:
Kerrith Fiddler, City Administrator
Eric Randall, Chief of Police
ATTACHMENTS:
1) Superior Fencing & Rail Quote - (fencing & gates)
2) Gulf Coast Environmental Contractors, Inc. Quote - (vegetation/bush removal)
3) Redwire Quote - (access control)
PRESENTATION: No end