LEGISLATIVE ACTION ITEM
SPONSOR: D.C. Reeves, Mayor
SUBJECT:
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AWARD OF CONTRACT FOR THE PENSACOLA POLICE DEPARTMENT MASTER CUSTOMER AGREEMENT (MCA) WITH MOTOROLA SOLUTIONS, INC.
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RECOMMENDATION:
recommendation
That City Council award a contract to Motorola Solutions, Inc., based on Sourcewell contract# 010720-WCH, for a quoted price of $1,915,450.00. Further, that City council authorize the Mayor to take the actions necessary to execute and administer this contract and complete this work, consistent with the quote, contracting documents, and the Mayor’s Executive Powers as granted in the City Charter.
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HEARING REQUIRED: No Hearing Required
SUMMARY:
The purpose of this proposal is meant to replace all current V300 body worn cameras with the newest V700 body worn cameras (162 total), (324) holster triggers, and provide (125) M500 in-car cameras to all Pensacola Police Department (PPD) fleet vehicles. The proposal provides an equipment refresh of all body cameras at our third year into the contract. For the length of the contract, all equipment is covered under a “no-fault” warranty replacing damaged equipment at no cost. This Motorola Solutions proposal is using the Sourcewell contract# 010720-WCH for the purchase of body cameras and in-car equipment.
The new body cameras and in-car cameras are meant to record police interactions with the public, which is a recommendation by the Citizens Police Advisory Committee (CPAC) following the George Floyd incident.
PRIOR ACTION:
None
FUNDING:
Budget: $1,915,450.00
Actual: $1,537,500.00 (125 -M500 In-Car System bundle)
3,600.00 (2- Transfer Stations)
81,712.00 (81712 - Mobile Video Deployment Services)
720.00 (3 - BWC USB Charge/Upload Dock)
37,500.00 (125 - BWC WIFI Charge/Upload Dock)
42,120.00 (162 - Holster Trigger Sensor)
19,440.00 (324 - Yardam Holster 2yr Warranty)
8,400.00 (20 - left-handed Holster Trigger Taser XP26 belt clip with sensor)
46,200.00 (110 - Holster Trigger Taser XP26 belt clip with sensor)
13,440.00 (32 - Holster Trigger Taser X2 belt clip with sensor)
108,780.00 (37 - V700 Body Worn Camera)
16,038.00 (162- BWC Rechargeable Batteries)
$1,915,450.00 Total Project
FINANCIAL IMPACT:
The upfront cost for hardware and accessories totals $227,350. The upfront cost will be paid in the following manner: 25% due upon contract execution totaling $56,837.50; 60% due upon shipment totaling $136,410.00; 10% due upon installation totaling $22,735.00; 5% due upon final acceptance totaling $11,367.50.
Subscription Services will be paid annually in advanced of each subscription year. Subscription year 1 at final acceptance totaling $337,620.00 and $337,620.00 to be paid years 2 through 5 annually thereafter. The sum of the total cost of this proposal equals $1,915,450.00 which will be paid out of the PPD General Funds.
LEGAL REVIEW ONLY BY CITY ATTORNEY: Yes
8/1/2023
STAFF CONTACT:
Kerrith Fiddler, City Administrator
Eric Randall, Chief of Police
ATTACHMENTS:
1) PPD Master Customer Agreement (MCA) with Motorola Solutions, Inc. Proposal
PRESENTATION: No end