LEGISLATIVE ACTION ITEM
SPONSOR: D.C. Reeves, Mayor
SUBJECT:
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REVISED: AWARD OF ARCHITECTURAL AND ENGINEERING DESIGN SERVICES FOR PASSENGER TERMINAL FACILITY EXPANSION AT PENSACOLA INTERNATIONAL AIRPORT
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RECOMMENDATION:
recommendation
That City Council award a contract to EXP U.S. Services, Inc. for professional engineering and architectural services related to passenger terminal facility expansion at the Pensacola International Airport requested through RFQ #23-016. Further, that Council authorizes the Mayor take the actions necessary to negotiate, execute, and administer the necessary contract as specified RFQ #23-016, consistent with the terms of the contract and the Mayor’s Executive Powers as granted in the City Charter.
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HEARING REQUIRED: No Hearing Required
SUMMARY:
Record breaking passenger growth at the Pensacola International Airport has necessitated expansion of the Airport passenger terminal building. The scale and complexity of the proposed project requires the Airport to seek services of professional architectural and engineering firms to provide general design, bid phase, construction administration, and inspection services for the terminal expansion and modernization program planned to occur during the next five years.
Because of the specialized nature of this work, Airport Staff propose to employ specialized architectural and engineering services for the development of architectural designs, construction plans and specifications, construction contract documents, cost estimates, resident project representative services, and construction administration. The final contract will come to the Mayor for approval after being negotiated by Airport Staff.
On March 17, 2023, City Purchasing Department issued Request for Qualifications No. 23-016 for the services. Nine (9) responses were received and opened on April 19, 2023. A review panel consisting of Mr. Matthew Coughlin, Airport Director; Mr. Roy Remington, Assistant Airport Director - Planning & Engineering; and Mr. David Penzone, Technical Expert, reviewed the qualification packages submitted and requested that the top five (5) ranked firms and their respective teams make oral presentations. After hearing oral presentations on June 20, 2023 and July 6, 2023 and evaluating the firms, the panel ranked the firms in the following order:
1. EXP U.S. Services, Inc.
2. Gresham Smith
3. Goodwyn Mills & Cawood, LLC
4. Mead & Hunt, Inc.
5. Fentress Architects, Ltd.
EXP is a nationally recognized architecture and engineering firm that specializes in airport/aviation specific projects. The committee recommends entering a contract with the top-ranked firm, EXP U.S. Services, Inc. for design of the terminal building expansion at the Pensacola International Airport.
PRIOR ACTION:
May 25, 2023 - City Council approved Resolution No. 2023-032 authorizing the Mayor to execute the Public Transportation Grant Agreement No. 452606-1-A801 with the Florida Department of Transportation for the design of the terminal expansion and renewal at the Airport.
May 25, 2023 - City Council approved the acceptance of the Public Transportation Grant Agreement No. 452606-1-A801 with the Florida Department of Transportation for the design of the terminal expansion and renewal at the Airport.
May 25, 2023 - City Council approved Supplemental Budget Resolution No. 2023-033 in the amount of $2,000,000 for the Public Transportation Grant Agreement No. 452606-1-A801 with the Florida Department of Transportation for the design of the terminal expansion and renewal at the Airport.
FUNDING:
Budget: $ 2,000,000 FDOT Grant 452606-1-A801
2,000,000 Airport Capital Funds
$ 4,000,000
Actual: $ 4,000,000 Terminal Expansion and Renewal Design
$ 4,000,000
FINANCIAL IMPACT:
Pensacola International Airport routinely requests grant funding from the FDOT as part of a five-year work program. In anticipation of this grant, local funds were allocated in the fiscal year 2023 budget and grant funds were appropriated on Supplemental Budget Resolution No. 2023-033. In fiscal year 2023, funding in the amount of $2,000,000 has been appropriated in the Airport’s grant account and funding in the amount $2,000,000 has been appropriated in the Airport’s capital improvement account.
Funds will be provided from FDOT on a reimbursable basis. While funds are eligible to be spent upon execution of the grant agreement, reimbursement will not be available until the State’s 2026 fiscal year. The Airport has sufficient cash reserves to fund the project until such time funds are reimbursed.
LEGAL REVIEW ONLY BY CITY ATTORNEY: Yes
7/11/2023
STAFF CONTACT:
Kerrith Fiddler, City Administrator
Amy Miller, Deputy City Administrator
Matthew F. Coughlin, Airport Director
ATTACHMENTS:
1) Tabulation of Respondents to RFQ No. 23-016
2) Selection Committee Scoring Matrix
3) Vendor Reference List
PRESENTATION: No end