LEGISLATIVE ACTION ITEM
SPONSOR: D.C. Reeves, Mayor
SUBJECT:
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APPROVAL OF UTILITY WORK BY HIGHWAY CONTRACT AGREEMENT NO. 426935-2-56-02 with THE STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION (FDOT) FOR CONSTRUCTION OF STORMWATER PIPING ACROSS SCENIC HIGHWAY AT ITS INTERSECTION WITH LANGLEY AVENUE
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RECOMMENDATION:
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That City Council approve Utility Work by Highway Contract Agreement No. 426935-2-56-02 with the State of Florida Department of Transportation (FDOT) for construction of stormwater piping across Scenic Highway at its intersection with Langley Avenue. Further, that City Council authorize the Mayor to take the actions necessary to execute and administer this agreement, consistent with the terms of the agreement and the mayor’s executive powers, as granted in the City Charter
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HEARING REQUIRED: No Hearing Required
SUMMARY:
The Florida Department of Transportation (FDOT) is completing the design phase of a planned Resurfacing, Restoration, and Rehabilitation (RRR) project from south of Hyde Park Road to South of SR 8 (I-10), State Road No. 10A, which is programmed to begin construction in Summer 2024. Following multiple conversations between FDOT and the City, FDOT agreed to incorporate the City’s needed stormwater piping across Scenic Highway, as long as the City is willing to pay for the associated costs of doing so.
This agreement is an opportunity to get a portion of our pipe installed while capitalizing from an economy of scale perspective, as well as avoiding having to shut down Scenic Highway again in the future. By entering into this agreement, if the accepted construction bid amount comes in over the current construction cost estimate of $345,113.43, the City will be responsible for the additional amount. If the accepted construction bid amount comes in under the current construction cost estimate, the City can request a refund from the FDOT, in that amount. The Public Works and Facilities Department has previously allocated funds in the amount of $767,600 for this project within the Capital Improvements Project budget (Langley Ave East Drainage Improvements) for FY24. Via a City project, the remainder of the funds within the FY 24 Langley Ave East Drainage Improvements budget will be utilized to install the remainder of this pipe from the intersection of Langley Ave. and Scenic Hwy and out to Pensacola Bay.
PRIOR ACTION:
City Council approved the FY24 budget
FUNDING:
Budget: $ 767,600.00 Langley Ave East Drainage Improvements Project (FY24)
Actual: $ 345,133.43 FDOT Construction Cost Estimate
FINANCIAL IMPACT:
The total budget for this project is $767,600.00 and is available through the Capital Improvement Program for FY2024. All funds for the Langley Avenue East Drainage Improvements Project will be expended via both this current project as well as the future phase(s) of this project.
LEGAL REVIEW ONLY BY CITY ATTORNEY: Yes
10/16/2023
STAFF CONTACT:
Kerrith Fiddler, City Administrator
David Forte, Deputy City Administrator - Community Development
Amy Tootle, PE - Director, Public Works & Facilities
ATTACHMENTS:
1) Utility Work by Highway Contractor Agreement No. 426935-2-56-02
2) Rendering of Proposed Pipe
PRESENTATION: No end