LEGISLATIVE ACTION ITEM
SPONSOR: Grover C. Robinson, IV, Mayor
SUBJECT:
title
APPROVAL OF ADDITIONAL FUNDING REQUEST FOR AWARD OF CONTRACT TO A.E.NEW, JR., INC. FOR INVITATION TO BID (ITB) #18-022 BAYVIEW SENIOR CENTER REPAIRS AND RENOVATIONS
end
RECOMMENDATION:
recommendation
That City Council approve a request for additional funding for Bayview Senior Center improvements from A.E. New, Jr., Inc. due to unforeseen conditions that require additional work in the amount of $329,574 plus a 10% contingency of $32,956 for a total additional amount of $362,530. Further, that City Council authorize the Mayor to execute all documents and take all actions necessary to complete the project.
end
body
HEARING REQUIRED: No Hearing Required
SUMMARY:
The Bayview Senior Center improvements began in August 2018, with an awarded amount of $252,000 plus a 10% contingency of $25,200 for a total amount of $277,200. To date, $19,127.58 has been paid from the $25,200 contingency and is detailed below:
$ 5,508.61 Additional flooring and building permit
4,657.74 Replacement of leaking water heater and valve
8,961.23 Mold testing due to mold and mildew discovery
$ 19,127.58
The additional work is for unforeseen conditions as identified from testing of the mold suspected areas at Bayview Senior Center. A. E. New, Jr., Inc. engaged the services of Terracon Consultants to perform mold and mildew testing. Testing indicated water intrusion and possible mold. Additional work proposes infrastructure improvements and mitigation work to address the flooding and water intrusion which caused unforeseen damages to Bayview Senior Center. Additional A&E services in the amount of $29,851 will be required with the additional work.
The additional work, along with the renovation already underway, should provide the building with an additional 15 to 20 years of building life.
PRIOR ACTION:
July 19, 2018 - City Council awarded a contract to A. E. New, Jr., Inc. for renovations to the Bayview Senior Center for $252,000 plus a 10% contingency of $25,200 for a total amount of $277,200.
FUNDING:
Budget: $ 250,236 Local Option Sales Tax Series IV
489,349 Local Option Sales Tax Penny for Progress
$ 739,585
Actual: $ 252,000 Construction Contract
25,200 10% Project Contingency
329,574 Additional Construction Cost
32,956 Additional 10% Project Contingency
32,575 A&E Services
28,851 Additional A&E Services
34,395 Purchase of Chiller (ODP)
3,034 Miscellaneous
$ 739,585
FINANCIAL IMPACT:
Funding for the additional work at the Bayview Senior Center is available as follows: (1) Penny for Progress Plan project savings of $342,145 and (2) LOST IV General Athletic Facility Improvements in the amount of $50,236.
CITY ATTORNEY REVIEW: Yes
4/27/2019
STAFF CONTACT:
Christopher L. Holley, City Administrator
Keith Wilkins, Assistant City Administrator
Brian Cooper, Parks and Recreation Director
J. Robert McGuire, Construction & Facilities Manager, Public Works & Facilities
ATTACHMENTS:
1) Proposed Change Order #4
PRESENTATION: No end