LEGISLATIVE ACTION ITEM
SPONSOR: Grover C. Robinson, IV, Mayor
SUBJECT:
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CHANGE ORDER BID #19-019 - 12TH AVENUE AND CROSS STREET HMGP STORMWATER IMPROVEMENT PROJECT
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RECOMMENDATION:
recommendation
That City Council approve Change Order #2 increasing the contract by an additional $47,095.58 for the 12th Avenue and Cross Street HMGP Stormwater Improvement Project.
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HEARING REQUIRED: No Hearing Required
SUMMARY:
On December 12, 2019, City Council awarded the original contract for the 12th Avenue and Cross Street HMGP Stormwater Improvement Project to Site and Utility, LLC in the amount of $657,904.00 plus a 10% contingency in the amount of $65,790.40 for a total amount of $723,694.40. At the request of the area residents and business owners, additional landscaping and ornamental fencing was added to the project after the construction contract was awarded. On October 20, 2020, Change Order #1 was issued for the installation of ornamental fencing and landscaping, resulting in an additional $65,790.38 to the contract essentially utilizing the entire approved 10% contingency. Subsequently, Change Order #2 was issued on November 19, 2020 to provide additional earthwork, due to unforeseen soil conditions, which required an additional $47,095.58 to be added to the revised contract. As the 10% contingency had already been exhausted, approval by City Council for the additional $47,095.58 is required.
PRIOR ACTION:
December 12, 2019 - Award of Bid #19-019 12th Avenue and Cross Street HMGP Stormwater Improvement Project.
March 28, 2019 - Hazard Mitigation Grant Program (HMGP) Grant - Acquisition of Properties located at 1104, 1106, 1108 and 1112 East Fisher Street.
FUNDING:
Budget: $ 1,454,668.00 HMGP Grant Award - Natural Disaster Fund
50,000.00 12th and Cross Stormwater Capital Fund
47,096.00 Stormwater Capital Projects Fund (Stormwater Vaults
City-Wide)
$ 1,551,764.00 Total
Actual: $ 657,904.00 Construction Contract
0.02 Remaining 10% Contingency
65,790.38 Change Order #1
47,095.58 Change Order #2
656,534.01 Acquisition of Properties
124,439.59 Engineering Design/Management/Misc.
$ 1,551,763.58 Total
FINANCIAL IMPACT:
Funding for this HMGP Grant Project has been appropriated in the Natural Disaster Fund and in the Stormwater Capital Projects Fund for the 12th and Cross Stormwater Improvement Project. Upon City Council’s approval of Change Order #2, $47,096 will be transferred from Stormwater Vaults City Wide within the Stormwater Capital Projects Fund to the 12th Avenue and Cross Street Stormwater Improvement Project in order to complete this project. To date, $1,505,181.31 has been expended for completed items related to Engineering Design, Acquisition of Properties located at East Fisher Street and Construction of the Stormwater Pond.
CITY ATTORNEY REVIEW: Yes
11/24/2020
STAFF CONTACT:
Keith Wilkins, City Administrator
L. Derrik Owens, Director of Public Works and Facilities/City Engineer
ATTACHMENTS:
1) Bid #19-019 - 12th and Cross Change Order #2 Summary
PRESENTATION: No end