LEGISLATIVE ACTION ITEM
SPONSOR: Grover C. Robinson, IV, Mayor
SUBJECT:
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SUPPLEMENTAL BUDGET RESOLUTION NO. 2022-011 - GARDEN STREET LANDSCAPE PROJECT - “A” STREET TO ALCANIZ STREET
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RECOMMENDATION:
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That City Council adopt Supplemental Budget Resolution No. 2022-011.
A RESOLUTION AUTHORIZING AND MAKING REVISIONS AND APPROPRIATIONS FOR THE FISCAL YEAR ENDING SEPTEMBER 30, 2022; PROVIDING FOR AN EFFECTIVE DATE.
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HEARING REQUIRED: No Hearing Required
SUMMARY:
On February 11, 2019 and February 28, 2019, the Community Redevelopment Agency (CRA) and City Council, respectively, authorized execution of a Florida Department of Transportation (FDOT) Landscape Beautification grant agreement, in the amount of $98,000, for construction of landscape improvements to the Garden Street median from “A” Street to Alcaniz Street.
To procure construction services, the CRA issued Invitation to Bid (ITB) No. 22-002. The construction bids received exceed the project estimates and budget. Therefore, it is being requested that City Council appropriate an additional $150,000 for construction of this project. The additional funding will come from Local Option Sales Tax Fund (LOST IV) and will be used solely to support construction of the irrigation system. Sufficient funding cannot be provided by the CRA because due to budgetary commitments to other capital projects already underway.
PRIOR ACTION:
August 6, 2018 - The CRA adopted Resolution No. 2018-01 CRA adopting a budget for the fiscal year beginning October 1, 2018.
September 10, 2018 - The CRA adopted Resolution No. 2018-03 CRA authorizing the CRA to apply for and accept an FDOT Beautification Grant for landscape improvements to Garden Street.
September 13, 2018 - City Council adopted Resolution No. 18-43 authorizing the CRA to apply for and accept an FDOT Beautification Grant for landscape improvements to Garden Street.
February 11, 2019 - CRA adopted Resolution No. 2019-02 CRA authorizing the execution of a Florida Beautification Grant, Landscape Construction and Maintenance Memorandum of Agreement with the Florida Department of Transportation.
February 28, 2019 - City Council adopted Resolution No. 2019-07 authorizing the execution of a Florida Beautification Grant, Landscape Construction and Maintenance Memorandum of Agreement with the Florida Department of Transportation.
FUNDING:
Budget: $ 396,275.00 CRA Fund
150,000.00 Additional LOST IV Funding
98,000.00 FDOT Grant
$ 644,275.00
Actual: $ 547,009.20 Construction Contract
54,700.92 Contingency (10%)
28,304.00 Engineering Design
14,260.88 CEI
$ 644,275.00
FINANCIAL IMPACT:
Currently, the total budget for this project is $494,275.00. Of the total budget, $396,275.00 is available within the CRA Fund and $98,000.00 is funded by a Florida Department of Transportation Landscape Beautification Grant. To date, $42,528.00 has been encumbered or expended, leaving a balance of $451,747.00, which is projected to be insufficient to cover the remaining items that have yet to be completed/expended. Upon City Council’s approval to appropriate an additional $150,000.00 for this project from LOST, the remaining balance of $601,747.00 is projected to be sufficient to cover the remaining items for this project. The additional $150,000.00 in LOST IV funds will be shifted from Capital Equipment Reserves to cover the gap in funding. Adoption of the supplemental budget resolution will appropriate the anticipated, additional funding needed for this project.
LEGAL REVIEW ONLY BY CITY ATTORNEY: Yes
1/10/2022
STAFF CONTACT:
Kerrith Fiddler, City Administrator
David Forte, Deputy City Administrator - Community Development
Sherry Morris, Development Services Director
Helen Gibson, CRA Division Manager
Victoria D’Angelo, CRA Assistant Manager
ATTACHMENTS:
1) Supplemental Budget Resolution No. 2022-011
2) Supplemental Budget Explanation No. 2022-011
PRESENTATION: No end