LEGISLATIVE ACTION ITEM
SPONSOR: Grover C. Robinson, IV, Mayor
SUBJECT:
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AWARD OF BID #19-019 12TH AVENUE AND CROSS STREET HMGP STORMWATER IMPROVEMENT PROJECT
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RECOMMENDATION:
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That City council award Bid #19-019 12th Avenue and Cross Street HMGP Stormwater Treatment Enhancement Project to Site and Utility, LLC, of Pensacola, Florida, the lowest and most responsible bidder with a base bid of $657,904.00 plus a 10% contingency in the amount of $65,790.40 for a total amount of $723,694.40. Further that City Council authorize the Mayor to execute the contract and take all actions necessary to complete the project.
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HEARING REQUIRED: No Hearing Required
SUMMARY:
This project is part of the Hazard Mitigation Grant Program (HMGP) administered by the Florida Department of Emergency Management (FDEM) for neighborhoods that demonstrate historical repetitive flooding issues. The project scope consists of purchasing four residential properties along East Fisher Street that will be demolished to make room for increasing the storage volume of the existing stormwater pond immediately adjacent to the residential properties. This will also provide additional stormwater treatment and ultimately reduce flooding occurrences in the general area.
PRIOR ACTION:
March 28, 2019 - Hazard Mitigation Grant Program (HMGP) Grant - Acquisition of Properties located at 1104, 1106, 1108, and 1112 East Fisher Street.
FUNDING:
Budget: $ 1,307,983.00 HMGP Grant Award - Natural Disaster Fund
232,795.00 Additional Anticipated HMGP Award
$ 1,540,778.00 Total
Actual: $ 657,904.00 Construction Contract
65,790.40 10% Contingency
118,293.81 Engineering Design (Completed)
656,534.01 Acquisition of Properties (Completed)
25,000.00 Engineering Management/Inspection (Estimate)
5,000.00 Construction Testing and Misc. (Estimate)
$ 1,528,522.22 Total
FINANCIAL IMPACT:
Funding for this HMGP Grant Project is appropriated in the Natural Disaster Fund. Additional HMGP funding in the amount of $232,795.00 is anticipated to become available once the HMGP Grant Program approves a request to increase the budget due to the acquisition of properties being higher than projected in the grant agreement for Phase II of the Construction/Demolition portion of the project for a total amount of $1,540,778.00. Should the additional anticipated HMGP funding not become available sufficient funds are available in the Stormwater Capital Projects Fund Stormwater Vaults City-Wide to complete this project. To date, $788,923.86 has been expended for completed items related to Engineering Design and Acquisition of Properties located at East Fisher Street leaving a budget balance of $751,854.14, which includes the additional anticipated HMGP Grant funding. The remaining budget balance is sufficient to cover the remaining items that have yet to be completed/expended.
CITY ATTORNEY REVIEW: Yes
12/2/2019
STAFF CONTACT:
Keith Wilkins, City Administrator
L. Derrik Owens, Director of Public Works and Facilities/City Engineer
ATTACHMENTS:
1) Bid Tabulation, Bid No. 19-019
2) Final Vendor Reference List, Bid No. 19-019
3) Map - 12th Avenue and Cross Street HMGP Stormwater Treatment Enhancement Project
PRESENTATION: No end