LEGISLATIVE ACTION ITEM
SPONSOR: D.C. Reeves, Mayor
SUBJECT:
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APPROVAL TO REALLOCATE LOST IV FUNDING FOR THE CHAPPIE JAMES FLIGHT ACADEMY CLASSROOM EXPANSION PROJECT
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RECOMMENDATION:
recommendation
That the City Council approve the reallocation of funds from LOST IV - Women’s Veteran’s Memorial and LOST IV - Energy Conservation & Efficiency for construction of the General Chappie James Flight Academy Classroom Expansion project.
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HEARING REQUIRED: No Hearing Required
SUMMARY:
The General Chappie James Flight Academy Classroom Additions project will expand the General Chappie James Museum and Flight Academy facility to provide additional programming space for the Chappie James Museum of Pensacola, Inc. and General Daniel “Chappie” James Flight Academy, Inc.
Two (2) responsive bids were received in response to Invitation to Bid #23-033 for this project. The Community Redevelopment Agency will be asked to award the bid. Empire Builders Group, Inc. provided the lowest and best responsive bid. The engineer’s cost estimate, including the add alternate, totaled $654,493.04. The bid amount exceeded the cost estimate by $239,906.89. Staff recommends covering the overage by drawing from various budgetary line items within the Eastside TIF fund and from the Women’s Veterans Memorial and Energy Conservation & Efficiency Improvement line items within the LOST fund. The Energy Conservation & Efficiency Improvement line item will be replenished in Fiscal Year 2024.
PRIOR ACTION:
May 9, 2022 - The CRA approved final design plans for the General Daniel “Chappie” James, Jr. Museum and Flight Academy Phase II Project and authorized staff to proceed with bid solicitation.
May 11, 2023 - City Council approved a Memorandum of Understanding with the Chappie James Museum of Pensacola, Inc. for administration of African American Historical and Cultural Grant #23.S.AA.900.120 to support the project and adopted Supplemental Budget Resolution No. 2023-02 to appropriate the funding.
July 20, 2023 - City Council approved a Memorandum of Understanding with the General Daniel “Chappie” James Flight Academy, Inc. and the Chappie James Museum of Pensacola, Inc. to store classroom and office equipment during the construction period of the project. Further, the City agreed to repay the Chappie James Flight Academy for the value of the equipment, in the sum of $125,158.44, in the event the project failed to take place.
FUNDING:
Budget: $ 442,761 Series 2017 Eastside Bonds (Chappie Phase 2)
470,000 AAHC Grant
47,412 Eastside TIF Fund - Property Mgmt
15,000 Eastside TIF Fund - Complete Streets
732 Eastside TIF Fund - Magee Field Sign
40,000 LOST - Women’s Veteran’s Memorial
65,000 LOST - Energy Conservation & Efficiency
$1,080,905
Actual: $ 63,986 Engineering Design
894,400 Construction Contract
89,440 Contingency (10%
33,079 CEI (Est.)
$1,080,905
FINANCIAL IMPACT:
The current balance for the Women’s Veteran’s Memorial is $40,000. The current balance for the Energy Conservation & Efficiency project is currently $460,000. The entire balance of the Women’s Veteran’s Memorial project along with $65,000 of the Energy Conservation & Efficiency funding will be moved for a new LOST IV - Chappie James Classroom Expansion project.
LEGAL REVIEW ONLY BY CITY ATTORNEY: No
STAFF CONTACT:
David Forte, Deputy City Administrator
Amy Lovoy, Finance Director
Sherry Morris, Development Services Director
Victoria D’Angelo, CRA Division Manager
ATTACHMENTS:
None
PRESENTATION: No end