LEGISLATIVE ACTION ITEM
SPONSOR: Ashton J. Hayward, III, Mayor
SUBJECT:
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Award of Contract - RFQ No. 16-039 - Ferry Landing Construction Engineering Inspection (CEI) Services
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RECOMMENDATION:
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That City Council award a contract for RFQ No. 16-039 Ferry Landing Construction Engineering Inspection (CEI) Services for the Pensacola Bay Ferry Project to Mott Macdonald Engineering. Further, that Council authorize the Mayor to execute all contracts and related documents and take all related actions necessary to complete the CEI requirements of the ferry project.
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Public Hearing Required: No Hearing Required
SUMMARY:
The City of Pensacola ferry dock and land-side improvements at Commendencia Slip are a critical link for the National Park Service’s Pensacola Bay ferry service. The ferry landing project is split into two projects: Waterside (floating dock(s) and gangway(s)) and Landside (ferry ticketing, operations, and restroom facilities). As Federal Highway’s grant funding is assisting with the project and FDOT is administering the funds, FDOT Local Agency Program (LAP) requirements mandate that CEI services be delivered by a contractor selected through a competitive selection process. CEI services include oversight, reporting requirements, and other related functions as it relates to the contractors performing the waterside and landside ferry landing projects.
Written proposals were due December 21, 2016 in response to RFQ 16-039. Three responses were received and all firms were invited to oral presentations conducted on January 5, 2017. The selection committee recommended Mott Macdonald Engineering as the best and most qualified firm. Additionally, FDOT reviewed the RFQ and selection process and authorized the City to enter into contract negotiations with Mott Macdonald.
PRIOR ACTION:
April, 10, 2014 - Council Presentation on status of Pensacola Ferry System
May 8, 2014 - City of Pensacola Resolution of Support for Pensacola Ferry System
October 23, 2014 - Council action approving FLAP grant acceptance, three party MOA, Resolution of Support, and a budget resolution
November 12, 2015 - Ferry Landing Architectural and Engineering (A&E) contract awarded to Atkins N.A.
March 17, 2016 - Council action approving 2nd FLAP grant acceptance, three party MOA, Resolution of Support, and a budget resolution
December, 8 2016 - Council action approving FSTED grant acceptance, resolution of support, and a budget resolution
FUNDING:
Budget: $1,326,000 EFLHD FLAP Grant Award (First Award)
(28,000) EFLHD Project Management Fee
751,145 EFLHD FLAP Grant Award (2nd Award)
(15,000) ELFHD Project Management Fee
688, 652 FSTED Grant Award
Total $2,722,797
Actual: $2,114,888 Construction (Estimate)
211,488 Construction Contingency (10% of Construction)
237,000 A&E Contract (Estimate)
159,421 Construction Engineering Inspection (Estimate)
Total $2,722,797
FINANCIAL IMPACT:
The first FLAP grant award of $1,326,000 was appropriated on October 23, 2014; the second FLAP grant award of $751,145 was appropriated on March 17, 2016. Included in these two awards is a total of $43,000 of project management fees which leaves a net grant amount for the City of $2,037,145 for the first two awards. On December 8, 2016, Council action appropriated $688,652 of FSTED grant funding to the Ferry Project for a total budget of $2,722,797. The CEI budget is estimated to not exceed $159,421.
CITY ATTORNEY REVIEW: Yes
1/27/2017
STAFF CONTACT:
Eric W. Olson, City Administrator
Amy Miller, Port Director
Clark Merritt, Port Business Manager
ATTACHMENTS:
1) Fee Proposal
2) Tabulation Sheet
3) Oral Presentations Ranking Matrix
4) Final Vendor Reference
PRESENTATION: No
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