LEGISLATIVE ACTION ITEM
SPONSOR: Grover C. Robinson, IV, Mayor
SUBJECT:
title
AWARD OF BID NO. 22-011 - PLAZA DE LUNA HURRICANE REPAIRS PROJECT
end
RECOMMENDATION:
recommendation
That City Council award Bid No. 22-011 Plaza De Luna Hurricane Repairs Project to Emerald Coast Constructors, Inc., of Pensacola Florida, the lowest and most responsible bidder with a base bid of $1,227,630.00 plus a 10% contingency in the amount of $122,763.00 for a total amount of $1,350,393.00. Further, that City Council authorize the Mayor to execute the contract and take all action necessary to complete the project.
end
body
HEARING REQUIRED: No Hearing Required
SUMMARY:
This project will primarily repair the damage that resulted from Hurricane Sally in September 2020. The proposed construction will include sidewalk, pavers, curbing, guardrail, electrical, lighting, pump house building, splash pad equipment, pavement markings, signage, landscaping, and irrigation.
The current Project Worksheet (PW) filed with FEMA was for a total amount of $1,267,000.00 with a 75% provided by the Federal Emergency Management (FEMA), 12.5% provided by the Florida Division of Emergency Management (FDEM) and the remaining 12.5% from the City of Pensacola. However, the bids came in higher than the original PW amount. Therefore, since this is considered a large project by FEMA, it is expected that the additional costs will be covered by FEMA, provided that the work completed adheres to the scope outlined in the PW.
PRIOR ACTION:
None
FUNDING:
Budget: $ 950,250.00 Federal FEMA 75% Funding - Natural Disaster Fund
281,383.50 Additional FEMA 75% Funding To Be Requested
158,375.00 State FDEM 12.5% Funding - Natural Disaster Fund
46,897.25 Additional State of Florida 12.5% Funding To Be
Requested
158,375.00 City of Pensacola 12.5% Funding - Plaza De Luna
Waterside Damages Fund
46,897.25 Additional City of Pensacola 12.5% Funding - Plaza
De Luna Waterside Damages Fund
$1,642,178.00
Actual: $1,227,630.00 Contract Amount
245,526.00 20% Contingency
169,022.00 Architectural and Engineering Cost
100.59 Miscellaneous
$1,642,178.00
FINANCIAL IMPACT:
FEMA has obligated a PW in the amount of $1,267,000.00 with 75% provided by the Federal Emergency Management Agency (FEMA, 12.5% provided by the Florida Division of Emergency Management (FDEM) and the remaining 12.5% from the City of Pensacola. While this is a large project and upon closeout the City will request additional funds from FEMA and FDEM based on actual project cost. Should additional funding not be granted, additional funding will be sought after. At the end of Fiscal Year 2021, $2.46 million of available Fund Balance within the General Fund was assigned to ensure the City has sufficient funds for the required 12.5% match for Hurricane Sally projects.
LEGAL REVIEW ONLY BY CITY ATTORNEY: Yes
1/28/2022
STAFF CONTACT:
Kerrith Fiddler, City Administrator
David Forte, Deputy City Administrator - Community Development
Brian Cooper, Parks and Recreation Director
ATTACHMENTS:
1) Bid Tabulation, Bid No. 22-011
2) Final Vendor Reference List, Bid No. 22-011
PRESENTATION: No end