LEGISLATIVE ACTION ITEM
SPONSOR: Grover C. Robinson, IV, Mayor
SUBJECT:
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WRITE-OFF OF UNCOLLECTIBLE PORT ACCOUNTS RECEIVABLE
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RECOMMENDATION:
recommendation
That City Council approve the write-off of $2,340 in unpaid rent due from Southern Grain Company retroactive to Sept. 30, 2020.
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HEARING REQUIRED: No Hearing Required
SUMMARY:
During 2017 and 2018, Southern Grain Company, a now-defunct Pensacola-based woodworking & furniture-making business, rented space inside the Port of Pensacola’s Educational Programs and Cottage Industry Incubator located in Port Warehouse #8 for a small woodworking shop. They currently have $2,340 in unpaid fees. Multiple attempts to collect this outstanding balance have been made, but payment has not been collected as of today.
It is management’s opinion that collection is unlikely and requests permission to write off the customer’s balance. The City’s Financial Planning and Administrative Policy provides that all non-utility accounts receivable in excess of $1,000 and in which a lien has not been filed be submitted to City Council for approval before being written off.
PRIOR ACTION:
None
FUNDING:
N/A
FINANCIAL IMPACT:
Current past due fees total $2,340. The write-off will not impact FY20 revenues to the Port as the amount was recorded as a bad debt expense in FY19.
CITY ATTORNEY REVIEW: Yes
10/22/2020
STAFF CONTACT:
Keith Wilkins, City Administrator
Richard Barker Jr., Deputy City Administrator - Administration & Enterprises
Amy Miller, Port Director
ATTACHMENTS:
1) Southern Grain Receivables Report
PRESENTATION: No end