LEGISLATIVE ACTION ITEM
SPONSOR: Grover C. Robinson, IV, Mayor
SUBJECT:
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REVISED: AWARD OF BID NO. 22-042 OSCEOLA GOLF COURSE DRAINAGE & FEMA IMPROVEMENTS
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RECOMMENDATION:
recommendation
That City Council award Bid No. 22-042 Osceola Golf Course - FEMA Repairs Project to Empire Builders Group, Inc., the lowest responsive and responsible bidder with a base bid of $584,056.34 plus a 20% contingency in the amount of $116,811.27 for a total amount of $700,867.61. Further, that City Council authorize the Mayor to execute the contract and take all action necessary to complete the project.
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HEARING REQUIRED: Choose an item.
SUMMARY:
This project consists of Hurricane Sally repairs and improvements to the drainage ditch within Osceola Golf Course. The proposed construction will include a riprap-lined drainage ditch, fencing repair, tree relocation, curbing, flume, and sodding.
The current Project Worksheet (PW) filed with FEMA was for a total amount of $526,664.38 with a 90% provided by the Federal Emergency Management (FEMA), 5% provided by the Florida Division of Emergency Management (FDEM) and the remaining 5% from the City of Pensacola.
However, the bids came in higher than the original PW amount. Therefore, since this is considered a large project by FEMA, it is expected that the additional cost will be covered by FEMA, provided that the work completed adheres to the scope outlined in the PW.
PRIOR ACTION:
None
FUNDING:
Budget: $473,997.94 Federal FEMA 90% Funding - Natural Disaster Fund
156,782.91 Additional Federal FEMA 90% Funding - Natural Disaster
Fund 26,333.22 State FDEM 5% Funding - Natural Disaster Fund
8,710.16 Additional State FDEM 5% Funding - Natural Disaster Fund
26,333.22 City of Pensacola 5% Funding - Osceola Driving Range Net
8,710.16 Additional City of Pensacola 5% Funding - Osceola Driving Range Net $700,867.61 TOTAL
Actual: $584,056.34 Contract
116,811.27 20% Contingency
100.59 Misc.
$700,867.61 TOTAL
FINANCIAL IMPACT:
FEMA has obligated a PW in the amount of $526,664.38 with 90% provided by the Federal Emergency Management Agency (FEMA), 5% provided by the Florida Division of Emergency Management (FDEM) and the remaining 5% from the City of Pensacola. While this is a large project and upon closeout the City will request additional funds from FEMA and FDEM based on actual project cost. Should additional funding not be granted, additional funding will be sought after. At the end of Fiscal Year 2021, $2.46 million of available Fund Balance within the General Fund was assigned to ensure the City has sufficient funds for the required 12.5 % match for Hurricane Sally projects.
LEGAL REVIEW ONLY BY CITY ATTORNEY: Yes
5/31/2022
STAFF CONTACT:
Kerrith Fiddler, City Administrator
David Fore, Deputy City Administrator - Community Development
Adrian Stills, Interim Director - Parks and Recreation Department
ATTACHMENTS:
1) Bid Tabulation, Bid No. 22-042
2) Final Vendor Reference List, Bid No. 22-042
PRESENTATION: No end