LEGISLATIVE ACTION ITEM
SPONSOR: Grover C. Robinson, IV, Mayor
SUBJECT:
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AWARD OF BID #21-046 CECIL T. HUNTER POOL FACILITY REPLACEMENT PROJECT
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RECOMMENDATION:
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That City Council award Bid #21-046 Cecil T. Hunter Pool Facility Replacement Project to Emerald Coast Constructors, Inc., of Pensacola Florida, the lowest and most responsible bidder with a base bid of $1,530,000.00 plus a 10% contingency in the amount of $153,000.00 for a total amount of $1,683,000.00. Further, that City Council authorize the Mayor to execute the contract and take all action necessary to complete the project. Finally, that City Council adopt a supplemental budget resolution appropriating additional funding for the project.
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HEARING REQUIRED: No Hearing Required
SUMMARY:
Invitation to Bid No. 21-046 was issued for the replacement and renovation to the existing pool house located at 200 West Blount Street. This project primarily includes pool facility replacement and renovation. The existing pool house located at 200 West Blount Street will be demolished, leaving only the northeast portion of the building that houses the pool pump and filter equipment. The remaining will be enclosed with a new roof, wall, and access stairs. The existing porch and tent structure will also be demolished. A new 2,065 square foot facility will consist of an office, restrooms, showers, and mechanical/electrical spaces that will be constructed on the site of the demolished building and tent. Concrete pool deck will be added or replaced between the new facility and the south end of the pool. The circular driveway on Blount Street will be removed and replaced with a sodded slope and sidewalk connection. The bids received exceeded the project estimates and budget. Therefore, it is being requested that City Council appropriate an additional $982,900.00 for the construction of this project. The additional funding will come from the following various sources:
City Council is being requested adopt to supplemental budget resolution transferring funds from the following LOST IV Park Improvement Projects:
Camelot Park $25,000.00, Dunmire Park $25,000.00, Jim Allen Park $50,000.00, Woodcliff Park $85,000.00, General Parks Improvement $23,300.00, and Park Sidewalk Improvements $25,000.00. Moved up from Fiscal Year 2028 for a total amount of $233,300.00.
Cobb Center $30,000.00, Cordova Square $25,000.00, Miralla Park $30,000.00, Toledo Square $25,000.00, General Parks Improvement $13,600.00, and Park Sidewalk Improvements $25,000.00. Moved up from Fiscal Year 2029 for a total amount of 148,600.00.
In addition, City Council is being requested to adopt supplemental budget resolution transferring funds from LOST Capital Equipment Reserves in the amount of $351,000.00.
Furthermore, there is $250,000 within the ARPA Fund for the Cecil T. Hunter Swimming Pool. In an effort to keep the entire funding for the Cecil T. Hunter Swimming Pool within the LOST Fund, it is requested that the LOST funding for the Skate Park be transferred to the Cecil T. Hunter Swimming Pool project and then within the ARPA Fund, the $250,000 identified for the Cecil T. Hunter Swimming Pool to be shifted to the Skate Park ensuring the same amount of overall funding for the Skate Park remains unchanged.
PRIOR ACTION:
None
FUNDING:
Budget: $ 923,660.00 LOST IV Cecil T Hunter Pool
250,000.00 LOST IV Skate Park
351,000.00 LOST IV Capital Equipment Reserves
381,900.00 Combined FY28/29 LOST IV Park Improvements
$ 1,906,560.00
Actual: $ 1,530,000.00 Construction Contract
153,000.00 10% Contingency
213,650.00 A/E Services
4,561.58 Engineering Design
5,000.00 Misc.
$ 1,906,211.58
FINANCIAL IMPACT:
Adoption of the Supplemental Budget Resolution will appropriate the funds in the LOST IV account for the Cecil T. Hunter Pool. Currently, the total budget for this project is $923,660.00. To date, $218,312.17 has been encumbered or expended, leaving a balance of $705,347.79 which is projected to be insufficient to cover the remaining items that have yet to be completed/expended. Upon City Council’s approval to appropriate an additional $982,900.00 for this project from LOST IV, the remaining balance of $1,688,247.83 is projected to be sufficient to cover the remaining items for this project.
LEGAL REVIEW ONLY BY CITY ATTORNEY: Yes
1/10/2022
STAFF CONTACT:
Kerrith Fiddler, City Administrator
David Forte, Deputy City Administrator - Community Development
Brian Cooper, Parks & Recreation Director
ATTACHMENTS:
1) Bid Tabulation, Bid No. 21-046
2) Final Vendor Reference List, Bid No. 21-046
3) Supplemental Budget Resolution No. 2022-009
4) Supplemental Budget Explanation No. 2022-009
PRESENTATION: No end