LEGISLATIVE ACTION ITEM
SPONSOR: D.C. Reeves, Mayor
SUBJECT:
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APPROVAL OF AMENDMENT TO THE INTERLOCAL AGREEMENT BETWEEN ESCAMBIA COUNTY, FLORIDA AND THE CITY OF PENSACOLA REGARDING THE ROGER SCOTT TENNIS CENTER IMPROVEMENTS PROJECT
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RECOMMENDATION:
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That City Council approve the Amendment to the Interlocal Agreement between Escambia County, Florida and the City of Pensacola regarding the Roger Scott Tennis Improvements Project. Further, that City Council authorize the Mayor to take the actions necessary to execute and administer this Amended Interlocal Agreement, consistent with the terms of the agreement and the Mayor’s Executive Powers as granted in the City Charter.
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HEARING REQUIRED: No Hearing Required
SUMMARY:
Escambia County and the City of Pensacola entered into an Interlocal Agreement regarding Roger Scott Tennis Improvements Project in November 2021. The Interlocal Agreement outlined terms, responsibilities, and funding contribution of both parties.
At the time of the Interlocal Agreement execution, the project scope was to reconstruct the 18 hard courts with concrete, parking lot and stormwater pond. The City solicited bids on two separate occasions following the execution, and both returned bids significantly higher ($1M+) than the project budget. After further evaluation of the construction material (concrete compared to asphalt) and discussion with the City Council, the Mayor’s Office and the tennis community at Roger Scott, it was decided to redesign the project from concrete to asphalt and re-solicit for new bids.
City staff then tasked the engineer of record to perform the redesign and advertised the construction plans late 2022. The City received 4 responsive bids with all 4 bids within project budget.
The Agreement is amended to reflect that the total construction cost is $3,555,413.08, to include the base bid amount of $3,090,559.44, bid alternate 1 in the amount of $68,907.00, 10% construction contingency of $315,946.64, and CEI services of $80,000.00. The Roger Scott Tennis Center Improvements Project will include reconstructing the 12 asphalt tennis courts on the south and central rows with asphalt and recoating the 5 tennis courts on the north row new acrylic, and new lighting at the courts.
PRIOR ACTION:
September 15, 2021 - City Council formally adopted the FY 2022 Budget that included an appropriation of $1,302,545.50 for the renovation of the Roger Scott Tennis Center.
November 18, 2021 - City Council approved the Interlocal Agreement between the Escambia County Board of County Commissioners and the City of Pensacola.
FUNDING:
Budget: $ 700,000.00 LOST IV Fund
500,000.00 LOST IV Construction Bond Fund
1,302,546.00 Escambia County Contribution
1,376,111.00 LOST IV Fund - Additional Revenue from FY 2022
200,000.00 Tennis Fund
$ 4,078,657.00 TOTAL
Actual: $ 3,090,559.44 Construction Contract
68,907.00 Bid Alternate
315,946.64 10% Contingency
303,714.50 Engineering Design/Completed
6,989.98 Engineering Management/Completed
100.59 Misc. /Completed
80,000.00 Engineering Management/Inspections/Estimated
$ 3,866,218.15 TOTAL
FINANCIAL IMPACT:
In January 2023, the City Council adopted a supplemental budget resolution carrying forward the balance remaining within the LOST IV Fund plus an additional $1,376,111 from additional revenue received during Fiscal Year 2022. Additionally $200,000 was appropriated within the Tennis Center Fund. To date, $310,805.07 has been expended for completed items related to A/E services, Engineering Management, and misc. items since the project commenced. The remaining budget balance is sufficient to cover the outstanding items that have yet to be completed and/or expended. The amended lease does not amend the contribution amount from Escambia County towards this project. The County’s portion will remain at $1,302,546.
LEGAL REVIEW ONLY BY CITY ATTORNEY: Yes
1/31/2023
STAFF CONTACT:
Kerrith Fiddler, City Administrator
David Forte, Deputy City Administrator - Community Development
Adrian Stills, Park and Recreation Director
ATTACHMENTS:
1) Amendment of Interlocal Agreement between the Escambia County, Florida and the City of Pensacola regarding the Roger Scott Tennis Improvements Project
PRESENTATION: No end