LEGISLATIVE ACTION ITEM
SPONSOR: D.C. Reeves, Mayor
SUBJECT:
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AWARD CONTRACT TO REPLACE (5) HVAC UNITS AT THE TRYON BRANCH LIBRARY.
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RECOMMENDATION:
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That City Council award this contract to the Wright Company the lowest and best responsible respondent, for a base quote of $72,680.00 plus 10 % contingency in the amount of $7,268.00 for a total contract price of $79,948.00. Further, that City Council authorize the Mayor to take the actions necessary to execute and administer this contract and complete this work, consistent with the bid, contracting documents, and the Mayor’s Executive Powers as granted in the City Charter.
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HEARING REQUIRED: No Hearing Required
SUMMARY:
The five A/C units at the library are in need of replacement. Public Works Staff has been able to complete temporary repairs on two of the five, but they are only functioning at 50% capacity. Currently the operable units will not keep up with the humidity which will cause book damage. Due to the impending damage to the books, Public Works is asking for authorization to select a contractor from the quotes previously obtained by Escambia County, prior to the City taking over maintenance and repairs. A/C units will take approximately 12 weeks to obtain.
PRIOR ACTION:
None
FUNDING:
Budget: $79,948.00
Actual: $72,680.00 Construction Cost
$ 7,268.00 Contingency
$79,948.00 Estimated Cost
FINANCIAL IMPACT:
Funding is provided through the proceeds from the Amended Interlocal Agreement with Escambia County for Library Services.
LEGAL REVIEW ONLY BY CITY ATTORNEY: Yes
1/10/2023
STAFF CONTACT:
Kerrith Fiddler, City Administrator
David Forte, Deputy City Administrator - Community Development
Amy Tootle, PE - Director Public Works & Facilities
ATTACHMENTS:
1) Library Interlocal Agreement
2) Amendment to Interlocal Agreement - West Florida Public Library System
3) The Write Company - Tryon Library - Proposal to replace 5 HVAC systems
PRESENTATION: No end