LEGISLATIVE ACTION ITEM
SPONSOR: D.C. Reeves, Mayor
SUBJECT:
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AWARD OF BID # 23-026: 2023 SIDEWALK PROJECT PHASE 3
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RECOMMENDATION:
recommendation
That City Council award this contract to Site and Utility, LLC of Pensacola, Florida, the lowest and best responsible bidder with a base bid of $114,981.00, plus a 10% contingency in the amount of $11,498.10 for the total amount of $126,479.10. Further, that City Council authorize the Mayor to take the actions necessary to execute and administer this contract and complete the work, consistent with the bid, contracting documents, and the Mayor’s Executive Powers as granted in the City Charter.
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HEARING REQUIRED: No Hearing Required
SUMMARY:
The purpose of this project is to provide continued ADA-compliant sidewalk connectivity and improve walkability throughout the city. The City website contains the background information related to the methodical process implemented to identify new sidewalk needs throughout the City. Within this same webpage, a list of new sidewalk locations was prioritized, utilizing a standardized prioritization matrix. The locations with the greatest need for new sidewalks received the lowest scores.
Specifically, the project limits for this phase of new sidewalks are McClellan Road from Semur Rd to Hallmark Dr and Hallmark Drive from McClellan Road to Tronjo Road (approx. 1,561lf).
PRIOR ACTION:
None
FUNDING:
Budget: $196,000.00 Carry Forward Funds from FY22
Actual: $114,981.00 Construction Contract- Base Bid
$ 11,498.10 Required 10 % Contingency
$ 11,600.00 Engineering Management/Inspections (Estimate)
$ 1,100.00 Construction Testing/Misc. (Estimate)
$139,179.10 Total Needed to Award Project
FINANCIAL IMPACT:
The total budget for this project is $196,000.00. City Council previously approved Carry Forward funds from FY22, under the Public Works Repair and Maintenance line items, for McClellan Street sidewalks.
LEGAL REVIEW ONLY BY CITY ATTORNEY: No
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STAFF CONTACT:
Kerrith Fiddler, City Administrator
David Forte, Deputy City Administrator
Amy Tootle, PE - Director of Public Works & Facilities
Brad Hinote, PE - City Engineer
ATTACHMENTS:
1) Bid Tabulation, Bid # 23-026
2) Project Limits Map
3) Final Vendor Reference List, Bid # 23-026
PRESENTATION: No end