LEGISLATIVE ACTION ITEM
SPONSOR: Grover C. Robinson, IV, Mayor
SUBJECT:
title
REVISED: AWARD OF CONTRACT - ITB NO. 22-052 BERTH 2/3 CORNER FENDERS REPAIRS PROJECT AT PORT OF PENSACOLA - GULF MARINE CONSTRUCTION INC.
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RECOMMENDATION:
recommendation
That City Council award Bid No. 22-052 for Berth 2/3 Corner Fender Repairs Project at the Port of Pensacola to Gulf Marine Construction Inc. of Pensacola, Florida with a base bid of $109,490.00 plus 10% contingency of $10,949.00 for a total of $120,439.00. Further, that City Council authorize the Mayor to take the actions necessary to execute and administer this contract and complete the work, consistent with the bid, contracting documents, and the Mayor’s Executive Powers as granted in the City Charter.
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HEARING REQUIRED: No Hearing Required
SUMMARY:
The fenders and associated concrete mounting surfaces at the corner of Berth 2/3 were damaged during Hurricane Sally. Originally, Berth Repair 2,3,5,6,7 project (Bid No. 21-025), awarded to contractor Underwater Mechanix LLC in 2021, was to remove and replace the damaged fenders.
The effort to complete the fender removal and replacement could not be completed in a cost-effective manner by Underwater Mechanix due to the deteriorated concrete facing thus making it impracticable to install the necessary mounting hardware for the new fenders. The change order price proposed by Underwater Mechanix was considered very excessive by port staff and its engineering firm APTIM Port Services. To achieve a more cost-effective solution port management decided to bid out the 2/3 corner fender repairs (this award) as a separate project under Bid No. 22-052.
PRIOR ACTION:
N/A
FUNDING:
Budget: $1,281,621.60 Federal FEMA 90% Funding - Natural Disaster Fund
276,141.02 Additional FEMA 90% Funding To Be Requested
71,201.20 State FDEM 5% Funding - Natural Disaster Fund
15,341.17 Additional State of Florida 5% Funding - To Be Requested
71,201.20 City of Pensacola 5% Funding - Port Fund
15,341.17 Additional City of Pensacola Funding 5% - Port Fund
$1,730,847.36
Actual: $1,438,880.36 Work Complete under Bid #22-045
171,582.00 Engineering Costs - Estimated
109,490.00 Base Bid
10,949.00 10% Contingency
$1,730,847.36 Total
FINANCIAL IMPACT:
FEMA has obligated a PW in the amount of $1,424,024 with 90% provided by the Federal Emergency Management Agency (FEMA), 5% provided by the Florida Division of Emergency Management (FDEM) and the remaining 5% from the Port of Pensacola. The Port has sufficient reserves for the required 5% match for Hurricane Sally projects. Since this is a large project, upon closeout the City will request additional funds from FEMA and FDEM based on actual project cost.
LEGAL REVIEW ONLY BY CITY ATTORNEY: Yes
10/10/2022
STAFF CONTACT:
Kerrith Fiddler, City Administrator
Amy Miller, Deputy City Administrator - Administration & Enterprise
Clark Merritt, Port Director
ATTACHMENTS:
1) ITB No. 22-052 Tabulation of Bids
2) ITB No. 22-052 Final Vendor Reference List
PRESENTATION: No end