LEGISLATIVE ACTION ITEM
SPONSOR: D.C. Reeves, Mayor
SUBJECT:
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SELECTION OF PROFESSIONAL ENGINEERING SERVICES CONSULTANT CPH, LLC FOR RFQ #23-001, DESIGN OF WEST MAIN STREET CORRIDOR IMPROVEMENTS PROJECT.
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RECOMMENDATION:
recommendation
That City Council authorize the Mayor to negotiate a contract with CPH, LLC for Professional Engineering Services for design of the West Main Street Corridor Improvements Project, requested through RFQ #23-001. Further, that City Council authorize the Mayor to take the actions necessary to execute and administer this contract, consistent with contracting documents, and the Mayor’s Executive Powers as granted in the City Charter.
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HEARING REQUIRED: No Hearing Required
SUMMARY:
In October 2022, a Request for Qualifications (RFQ) was issued for professional engineering services for design of the West Main Street Corridor Improvements Project. This design of this project is partially funded through Florida Department of Transportation’s (FDOT) Local Agency Program (LAP). The City has entered into a Local Agency Program (LAP) agreement with the Department to administer federal funds for this design project in the amount of $249,000. Construction funding will be sought from the Department in their future FY 25-29 work program. This project has been a city priority that was advocated for through the Florida-Alabama Transportation Planning Organization (TPO). In 2016, the TPO developed a corridor management plan for the segment of West Main Street from Barrancas Avenue to Clubbs Street, which is approximately 0.77 miles. The design will be in accordance with the plan recommendations, including drainage improvements, shared-use path, bike lanes, landscaping, and high visibility crosswalks per FDOT Design Standards. The intent is to continue the complete streets concept from the eastern segment of Main Street to provide safe and connected multi-modal transportation improvements in a context-sensitive manner, in addition to the City addressing drainage issues along this corridor. The Corridor Management Plan is available at this link:
https://www.ecrc.org/programs/transportation_planning/plans_and_documents/index.pHp#outer-147 <https://www.ecrc.org/programs/transportation_planning/plans_and_documents/index.pHp>
Two responses to the RFQ were received from Atkins and CPH. A selection committee was formed and comprised of Brad Hinote, PE - City Engineer; Chris Mauldin, Engineering Construction Manager; and Caitlin Cerame, Transportation Planner. The selection committee reviewed the written qualifications of the firms and selected CPH, LLC as the engineering design consultant of choice. FDOT has since concurred with this selection process as well as the consultant selected.
PRIOR ACTION:
May 26, 2022 - City Council adopted Resolution No. 2022-049 authorizing the City to enter into a local agency program agreement with the Florida Department of Transportation and accept funding for design of the West Main Street Corridor Improvements Project.
May 26, 2022 - City Council adopted Supplemental Budget Resolution No. 2022-056 appropriating $249,000 for design of West Main Street Corridor Improvements.
FUNDING:
Budget: $249,000 - FDOT West Main Street Corridor
$150,000 - Stormwater Vaults Citywide
Total $399,000
Actual: $299,000 - Engineering Design and Plans Production
$45,000 - Surveying
$40,000 - Geotechnical
$15,000 - Permitting
Total $399,000
FINANCIAL IMPACT:
The $249,000 FDOT LAP Funds will be utilized for the complete streets portion of the design and $150,000 will be expended for drainage design from the City Council-approved FY 23 Stormwater Capital Improvement Plan.
LEGAL REVIEW ONLY BY CITY ATTORNEY: Yes
3/13/2023
STAFF CONTACT:
Kerrith Fiddler, City Administrator
David Forte, Deputy City Administrator
Amy Tootle, PE - Director Public Works & Facilities
ATTACHMENTS:
1) Tabulations of Qualifications
2) Selection Committee Evaluation
3) Final vendor Reference List
4) LAP Agreement
PRESENTATION: No end