ACTION ITEM
SPONSOR: Teniade Broughton, Chairperson
SUBJECT:
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AWARD OF BID #23-033 - GENERAL CHAPPIE JAMES FLIGHT ACADEMY CLASSROOM ADDITIONS
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RECOMMENDATION:
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That the Community Redevelopment Agency (CRA) award bid #23-033 for construction of General Chappie James Flight Academy Classroom Additions to Empire Builders Group, Inc., the lowest and most responsive bidder with a base bid in the amount of $864,964.83 plus a bid alternate in the amount of $29,435.10 plus a 10% contingency in the amount of $89,440 for a total amount of $983,840. Further that the CRA authorize the CRA Chairperson to take all actions necessary to execute the contract.
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SUMMARY:
The General Chappie James Flight Academy Classroom Additions project will expand the General Chappie James Museum and Flight Academy facility to provide additional programming space for the Chappie James Museum of Pensacola, Inc. and General Daniel “Chappie” James Flight Academy, Inc. The CRA approved the final design plans for the project and authorized staff to proceed with bid solicitation on May 9, 2022. Due to unforeseen delays associated with the African American Historical and Cultural (AAHC) grant, solicitation was delayed until June 30, 2023.
Two (2) responsive bids were received in response to Invitation to Bid #23-033. Empire Builders Group, Inc. provided the lowest and best responsive bid. The engineer’s cost estimate, including the add alternate, totaled $654,493.04. The bid amount exceeded the cost estimate by $239,906.89. Staff recommends covering the overage by drawing from various budgetary line items within the Eastside TIF fund and from the Women’s Veterans Memorial and Energy Conservation & Efficiency Improvement line items within the LOST fund. The Energy Conservation & Efficiency Improvement line item will be replenished in Fiscal Year 2024.
PRIOR ACTION:
May 9, 2022 - The CRA approved final design plans for the General Daniel “Chappie” James, Jr. Museum and Flight Academy Phase II Project and authorized staff to proceed with bid solicitation.
May 11, 2023 - City Council approved a Memorandum of Understanding with the Chappie James Museum of Pensacola, Inc. for administration of African American Historical and Cultural Grant #23.S.AA.900.120 to support the project and adopted Supplemental Budget Resolution No. 2023-02 to appropriate the funding.
July 20, 2023 - City Council approved a Memorandum of Understanding with the General Daniel “Chappie” James Flight Academy, Inc. and the Chappie James Museum of Pensacola, Inc. to store classroom and office equipment during the construction period of the project. Further, the City agreed to repay the Chappie James Flight Academy for the value of the equipment, in the sum of $125,158.44, in the event the project failed to take place.
FUNDING:
Budget: $ 442,761 Series 2017 Eastside Bonds (Chappie Phase 2)
470,000 AAHC Grant
47,412 Eastside TIF Fund - Property Mgmt
15,000 Eastside TIF Fund - Complete Streets
732 Eastside TIF Fund - Magee Field Sign
40,000 LOST - Women’s Veteran’s Memorial
65,000 LOST - Energy Conservation & Efficiency
$1,080,905
Actual: $ 63,986 Engineering Design
894,400 Construction Contract
89,440 Contingency (10%
33,079 CEI (Est.)
$1,080,905
FINANCIAL IMPACT:
The total budget for this project is $1,080,905 which is available within the Series 2017 Eastside Redevelopment Bonds, the Eastside TIF fund, the Women’s Veteran’s Memorial project and Energy Conservation & Efficiency Improvements line items within the LOST Fund. If approved, the Energy Conservation & Efficiency Improvements line item will be refunded in FY2024. To date, $63,986 has been encumbered or expended, leaving a balance of $1,016,919, which is projected to be sufficient to cover the remaining items for this project.
LEGAL REVIEW ONLY BY CITY ATTORNEY: Yes
8/28/2023
STAFF CONTACT:
David Forte, Deputy City Administrator
Sherry Morris, Development Services Director
Victoria D’Angelo, CRA Division Manager
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ATTACHMENTS:
1) Bid No. 23-033 Bid Tabulation
2) Final Vendor Reference List
3) Construction Plans
PRESENTATION: No end