LEGISLATIVE ACTION ITEM
SPONSOR: D.C. Reeves, Mayor
SUBJECT:
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HURRICANE SALLY CATHODIC PROTECTION REPAIRS BID ALTERNATE
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RECOMMENDATION:
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That City Council award the contract bid alternate to Hewes and Company LLC, the lowest and best responsible bidder, for a base price of $275,000 plus 10% contingency in the amount of $27,500.00 for a total contract price of $2,596,000.00. Further, that City Council authorize the Mayor to take the actions necessary to execute and administer the contract and complete the work, consistent with the bid, contracting documents, and the Mayor’s Executive Powers as granted in the City Charter.
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HEARING REQUIRED: No Hearing Required
SUMMARY:
As a result of Hurricane Sally, the cathodic protection systems for the steel bulkhead seawalls for the City of Pensacola were damaged and require repairs. Locations include: Commendencia Slip Seawall Waterside, Plaza de Luna Park Seawall Waterside, Palafox Marina Seawall Waterside, Baylen Street Marina Seawall Waterside, and Community Maritime Park Seawall Waterside.
The contract for Bid #22-045 for Hurricane Sally Cathodic Protection Project was awarded to Hewes and Company, LLC in September 2022. Part of the bid package contained an alternate for additional cost to remove and replace the Cathodic Protection System, beyond the base scope removal and replacement, should it be found after the start of repairs that greater than 10% of the system was inoperable. Per our approved scope of work with FEMA, if greater than 10% is found to be inoperable, the entire system will be replaced.
Since this is considered a large project by FEMA and the alternate adheres to the scope outlined in the Project Worksheet (PW), it is expected that the additional cost will be covered by FEMA.
PRIOR ACTION:
September 15, 2022 - The City Council approved as amended the request to award Bid# 22-045 to Hewes and Company, LLC with a base bid of $2,085,000.00 plus 10% contingency in the amount of $208,500.00 with a total actual budget of $2,379,250.00.
FUNDING:
Budget: $ 2,419,875.00 Federal FEMA 90% Funding - Natural Disaster Fund
$134,437.50 State FDEM 5% Funding - Natural Disaster Fund
$134,437.50 City of Pensacola 5% Funding
$ 2,688,750.00
Actual: $ 2,085,000.00 Contract
$208,500.00 10% Contingency
$275,000.00 Bid Alternate
$27,500.00 10% Bid Alternate Contingency
$87,750.00 Construction Management/Engineering (estimate)
$5,000.00 Misc. (estimate)
$ 2,688,750.00
FINANCIAL IMPACT:
FEMA has obligated a Project Worksheet (PW) in the amount of $2,010,354 with 90% provided by the Federal Emergency Management Agency (FEMA), 5% provided by the Florida Division of Emergency Management (FDEM) and the remaining 5% from the City of Pensacola. At the end of Fiscal Year 2022, $2.55 million of Fund Balance within the General Fund was assigned to ensure the City has sufficient funds for the required 5% match for Hurricane Sally projects. Since this is a large project, upon closeout the City will request additional funds from FEMA and FDEM based on actual project cost.
LEGAL REVIEW ONLY BY CITY ATTORNEY: Yes
2/23/2023
STAFF CONTACT:
Kerrith Fiddler, City Administrator
David Forte, Deputy City Administrator
Amy Tootle, Director - Public Works and Facilities Department
ATTACHMENTS:
1) Report of Council Action dated 9/15/22
2) Contract Schedule of Prices
PRESENTATION: No end