LEGISLATIVE ACTION ITEM
SPONSOR: Ashton J. Hayward, III, Mayor
SUBJECT:
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Award of Contract - Bid #17-010 Emergency Watershed Protection Program Baywoods Gully West - Phase II Project
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RECOMMENDATION:
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That City Council award a contract for construction of Emergency Watershed Protection Program Baywoods Gully West Phase II Project to BKW, Inc., of Pensacola, Florida, the lowest and most responsible bidder with a base bid of $967,125.89, plus additive alternate #1 of $13,464.50, plus a 10% contingency of $98,059.04 for a total amount of $1,078,649.43.
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Public Hearing Required: No Hearing Required
SUMMARY:
In April 2014, multiple locations along Baywoods Gully were damaged by severe flooding due to the declared natural disaster rainfall event. The City of Pensacola initially secured a matching grant as the sponsor through the Natural Resources Conservation Service (NRCS) Emergency Watershed Protection (EWP) Program to repair damage on privately owned property along Carpenter’s Creek and two sites along Baywoods Gully. Since that time, the NRCS has awarded the City additional funding to address two more significant erosion sites in the west end of Baywoods Gully. This award of contract pertains to the second (Phase II) of the final two sites along Baywoods Gully and involves installing new stormwater conveyance infrastructure, restoring the eroded gully banks and providing advanced stabilization measures along the slopes to help protect from future erosion that poses a threat to private property.
PRIOR ACTION:
April 14, 2016 - City Council approved the Project Agreement with the US Department of Agriculture Natural Resources Conservation Service (NRCS).
November 17, 2016 - Award of Contract - Bid #16-044 Emergency Watershed Protection Program Baywoods Gully West Phase I Project
FUNDING:
Budget: $ 1,500,000.00 (FA-NRCS Grant Award)
200,000.00 (TA-NRCS Grant Award)
500,000.00 City 25% Match - Stormwater Capital Projects Fund
$ 2,200,000.00 Total
Actual: $ 567,223.00 Construction Contract (Phase I)
56,722.00 10% Contingency (Phase I)
967,125.89 Construction Contract (Phase II)
13,464.50 Additive Alternative #1 (Phase II)
98,059.04 10% Contingency (Phase II)
180,183.09 Engineering Design/Permitting - Consultant (Phase I & II)
71,000.00 Project Administration/Inspection (Estimate Phase I & II)
17,000.00 Construction Testing and Misc. (Estimate Phase I & II)
$ 1,970,777.52 Total
FINANCIAL IMPACT:
Grant funding in the amount of $1,700,000 is currently available in the Special Grants Fund. Additionally, funding in the amount of $500,000 is available for the required “match” within the Stormwater Capital Projects Fund for this project for a total of $2,200,000. To date, $751,559.72 has been expended or encumbered for completed items related to Phase I construction cost and Phase II Engineering Design and Miscellaneous Preconstruction Cost, leaving a remaining current balance of $1,448,440.28. The remaining budget balance is sufficient to cover the remaining items that have yet to be completed/expended.
CITY ATTORNEY REVIEW: Yes
1/27/2017
STAFF CONTACT:
Eric W. Olson, City Administrator
L. Derrik Owens, Director of Public Works and Facilities/City Engineer
ATTACHMENTS:
1) Bid Tabulation, Bid No. 17-010
2) Final Vendor Reference List, Bid No. 17-010
3) EWP Baywoods Gully West Phase II Project Map
4) Report of City Council Action Items NRCS Grant 4-14-16
PRESENTATION: No
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