LEGISLATIVE ACTION ITEM
SPONSOR: D.C. Reeves, Mayor
SUBJECT:
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AWARD TRAFFIC SIGNALIZATION AND STREET LIGHTING CONTRACT INGRAM SIGNALIZATION CONTRACTOR
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RECOMMENDATION:
recommendation
That City Council award this contract to Ingram Signalization, Inc., at an estimated annual amount of $714,810. Further, that City Council authorize the Mayor to take the actions necessary to execute and administer this contract and complete this work, consistent with the bid, contracting documents, and the Mayor’s Executive Powers as granted in the City Charter.
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HEARING REQUIRED: Choose an item.
SUMMARY:
This contract is intended to serve as an Indefinite Delivery and Indefinite Quantity contract for Traffic Signal and Street Lighting maintenance, repair, and construction. The contract is also intended to be used post disaster in conjunction with funds provided by FDEM, FEMA, and/or FHWA. This is a one year contract that may be renewed for two consecutive one year periods.
Any work order issued using this contract that will be funded in any part by FEMA will include the total or maximum number of hours that can we worked. This work order will also include the itemization of the parts or other materials along with a maximum amount that can be purchased under the work order. There will also be a not-to-exceed maximum cost.
PRIOR ACTION:
None.
FUNDING:
Budget: $ 504,602.85 Federal FEMA 90% Funding - Natural Disaster Fund
$ 28,033.49 State FDEM 5% Funding - Natural Disaster Fund
$ 28,033.49 City of Pensacola 5% Funding
$ 154,140.17 City of Pensacola yearly Signal and Streetlight Maintenance
$ 714,810.00
Actual: $ 714,810.00 Contract Amount
$ 714,810.00 TOTAL
FINANCIAL IMPACT:
FEMA has obligated a PW in the amount of $560,669.83 with 90% provided by the Federal Emergency Management Agency (FEMA), 5% provided by the Florida Division of Emergency Management (FDEM) and the remaining 5% from the City of Pensacola. The City has sufficient funds for the 5% match for Hurricane Sally Projects. At the end of Fiscal Year 2022, $2.55 million of Fund Balance within the General Fund was assigned to ensure the City has sufficient funds for the required 5% match for Hurricane Sally projects. Additionally, this contract will be partially funded from the yearly General Fund Traffic Signal and Street Light maintenance budgets.
LEGAL REVIEW ONLY BY CITY ATTORNEY: Yes
8/24/2023
STAFF CONTACT:
Kerrith Fiddler, City Administrator
David Forte, Deputy City Administrator - Community Development
Amy Tootle, Director - Public Works & Facilities Department
ATTACHMENTS:
1) Bid Final Vendor Reference list
2) Bid 23-031Traffic Signalization and Street Lighting
3) Ingram Contract ITB
PRESENTATION: No end