LEGISLATIVE ACTION ITEM
SPONSOR: Grover C. Robinson, IV, Mayor
SUBJECT:
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FIRST AMENDMENT TO JOINT PARTICIPATION AGREEMENT (JPA) CONTRACT NO. ASR43 WITH THE FLORIDA DEPARTMENT OF TRANSPORTATION - LANDSCAPING OF ADDITIONAL STATE ROADS
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RECOMMENDATION:
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That City Council approve the First Amendment to the Joint Participation Agreement (JPA) Contract No. ASR43 between the Florida Department of Transportation and the City of Pensacola for landscaping of additional state roads. Further, that City Council authorize the Mayor to take the actions necessary to execute and administer this First Amendment to JPA Contract No. ASR43, consistent with the terms of the agreement and the Mayor’s Executive Powers as granted in the City Charter. Also, that City Council adopt a supplemental budget resolution appropriating the funds.
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HEARING REQUIRED: No Hearing Required
SUMMARY:
The parties wish to amend the Agreement to provide additional funding for landscape construction at two (2) added locations and provide funding for landscape maintenance. In total, additional funding in the amount of two hundred twenty thousand and 00/100 dollars ($220,000.00) will be added to the funds originally agreed upon.
More specifically, the original JPA provided funding for landscaping of the median island at 9th Avenue and Creighton Road. This amendment allocates funding for landscaping of the median of I-110 at W. Fairfield Dr. as well as the median island of US98 at W Street.
In addition, this amendment provides funding for the City to maintain the landscaping already installed at Cervantes Street from Dominguez St. to A Street. All landscaping projects include a warranty period for which the contractor is responsible for landscape maintenance. As soon as that warranty period is over, this amendment states that the City agrees to then take over that landscape maintenance.
PRIOR ACTION:
On March 24, 2022 City Council approved the JPA Landscape Agreement Contract No. ASR43 with the Florida Department of Transportation for Landscaping of the State Road 289 N 9th Ave State Road 742 Creighton Road Intersection and adopted Supplemental Budget Resolution No. 2022-033.
FUNDING:
Budget: $ 15,000.00 (amount of original JPA Reimbursement Agreement)
$220,000.00 (additional amount added to JPA Reimbursement Agreement)
$235,000.00 (total amended JPA Reimbursement Agreement)
Actual: $231,950.00
FINANCIAL IMPACT:
Funding will be provided by the State of Florida Department of Transportation, who shall reimburse the City of Pensacola in an amount not to exceed two hundred thirty-five thousand dollars and 00/100 dollars ($235,000), for actual costs incurred. The estimated total cost of all landscaping and maintenance activities is $231,950.00.
LEGAL REVIEW ONLY BY CITY ATTORNEY: Yes
10/17/2022
STAFF CONTACT:
Kerrith Fiddler, City Administrator
David Forte, Deputy City Administrator- Community Development
Brad Hinote, PE - City Engineer
Amy Tootle, PE - Director of Public Works & Facilities
ATTACHMENTS:
1) Original JPA Landscape Agreement Contract No. ASR43
2) First Amendment to JPA Landscape Agreement Contract No. ASR43
PRESENTATION: No end