LEGISLATIVE ACTION ITEM
SPONSOR: D.C. Reeves, Mayor
SUBJECT:
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AWARD OF BID #23-004 ROGER SCOTT TENNIS CENTER IMPROVEMENTS
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RECOMMENDATION:
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That City Council award Bid #23-004 Roger Scott Tennis Center Improvements to Biggs Construction Company, Inc., of Pensacola Florida, the lowest and most responsible bidder with a base bid of $3,090,559.44 plus Bid Alternate in the amount of $68, 907.00 plus 10% contingency in the amount of $315,946.64 for a total amount of $3,475,413.08. Further, that City Council authorize the Mayor to take the actions necessary to execute and administer this contract and complete this work, consistent with the bid, contracting documents, and the Mayor’s Executive Powers as granted in the City Charter.
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HEARING REQUIRED: No Hearing Required
SUMMARY:
The Roger Scott Tennis Center Improvements Project will demolish the existing 12 hard courts and replace with 12 asphalt tennis courts on the south and central rows and recoating 5 tennis counts on the north row. The proposed construction will include sidewalk, drainage, electrical, lighting, fencing, and grassing.
A revised Interlocal Agreement will be brought before the County Commissioners at their February 2, 2023 meeting and will also be brought before City Council at the February 9, 2023 meeting.
PRIOR ACTION:
September 15, 2021 - City Council adopted Budget Resolution No. 2021-71 that included an appropriation of $1,302,545.50 for the Renovation of the Roger Scott Tennis Center.
November 18, 2021 - City Council approved the Interlocal Agreement - Escambia County Renovations to Roger Scott Tennis Center.
FUNDING:
Budget: $ 700,000.00 LOST IV Fund
500,000.00 LOST IV Construction Bond Fund
1,302,546.00 Escambia County Contribution
1,376,111.00 LOST IV Fund - Additional Revenue from FY 2022
200,000.00 Tennis Fund
$ 4,078,657.00 TOTAL
Actual: $ 3,090,559.44 Construction Contract
68,907.00 Bid Alternate
315,946.64 10% Contingency
303,714.50 Engineering Design/Completed
6,989.98 Engineering Management/Completed
100.59 Misc. /Completed
80,000.00 Engineering Management/Inspections/Estimated
$ 3,866,218.15 TOTAL
FINANCIAL IMPACT:
In January 2023, the City Council adopted a supplemental budget resolution carrying forward the balance remaining within the LOST IV Fund plus an additional $1,376,111 from additional revenue received during Fiscal Year 2022. Additionally $200,000 was appropriated within the Tennis Center Fund. To date, $310,805.07 has been expended for completed items related to A/E services, Engineering Management, and misc. items since the project commenced. The remaining budget balance is sufficient to cover the outstanding items that have yet to be completed and/or expended.
LEGAL REVIEW ONLY BY CITY ATTORNEY: Yes
1/31/2023
STAFF CONTACT:
Kerrith Fiddler, City Administrator
David Forte, Deputy City Administrator - Community Development
Adrian Stills, Parks and Recreation Director
ATTACHMENTS:
1) Bid Tabulation, Bid No. 23-004
2) Final Vendor Reference List, Bid No. 23-004
3) Map - Roger Scott Tennis Center Improvements
PRESENTATION: No end