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File #: 17-00011    Version: 1 Name:
Type: Legislative Action Item Status: Passed
File created: 1/9/2017 In control: City Council
On agenda: 3/9/2017 Final action: 3/9/2017
Enactment date: Enactment #:
Title: AWARD OF CONTRACT FOR INVITATION TO BID (ITB) #17-015 OSCEOLA CLUBHOUSE RENOVATION PROJECT
Sponsors: Ashton J. Hayward, III
Attachments: 1. Tabulation Sheet, 2. Final Vendor Reference List, 3. Supplemental Budget Resolution, 4. Supplemental Budget Explanation

LEGISLATIVE ACTION ITEM

 

SPONSOR:                         Ashton J. Hayward, III, Mayor

 

SUBJECT:

 

title

AWARD OF CONTRACT FOR INVITATION TO BID (ITB) #17-015 OSCEOLA CLUBHOUSE RENOVATION PROJECT                     

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RECOMMENDATION:

 

recommendation

That City Council award a contract to Joy Gordon Construction, LLC for ITB #17-015 Osceola Clubhouse, for $590,652.00 plus a 15% contingency of $88,597.80 for a total amount of $679,249.80.  Further that City Council approve the supplemental budget resolution appropriating LOST IV funding for this project.  Finally that City Council authorize the Mayor to execute all contracts, related documents, and take all related actions necessary to complete the project.

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HEARING REQUIRED:  No Hearing Required

 

SUMMARY:

                                          

On January 13, 2017, the City issued an invitation to bid on the Osceola Clubhouse Renovation Project.  The project will consist of structural improvements to the building as follows:  replacement to the wooden structural components of the building including glass; upgrades to the kitchen ventilation system; test and balance the HVAC system of the entire building; flooring repairs and replacement; lighting upgrades, and painting.  Five firms responded to the ITB, A.E. New, Jr., Inc.; Birkshire Johnstone, LLC; Dominguez Design-Build, Inc., Emerald Coast Constructors, Inc.; and Joy Gordon Construction, LLC.  Joy Gordon Construction, LLC was the lowest responsible bid.

 

Sufficient funds for the Architectural and Engineering costs were available within the Penny for Progress (LOST III).  However, in order to complete the necessary structural improvements, $700,000 is proposed to be appropriated from the LOST IV plan.  Based on the most recent LOST IV plan submitted to City Council on January 23, 2017, $300,000 has been identified for the Osceola Golf Course and $500,000 has been identified for General Athletic Facilities Improvements.  With the adoption of the supplemental budget resolution, $300,000 for Osceola Golf Course and $400,000 from General Athletic Facilities Improvements would be appropriated for the completion of the Osceola Clubhouse Renovation Project in Fiscal Year 2017.

 

PRIOR ACTION:                     

 

None

 

FUNDING:                     

 

     Budget:                     $  85,310                      Penny for Progress (LOST III)

                                            700,000                     LOST IV (with the Adoption of Supplemental Budget Resolution)

                                          $785,310

 

      Actual:                     $590,652                     Construction Cost

                                              88,598                     15% Contingency

                                              85,310                     Architectural & Engineering Costs

                                                5,000                     Miscellaneous (Permits, testing, etc.)

                                                5,000                     Engineering Project Management

                                          $774,560                     Total Estimated Cost of Project

 

FINANCIAL IMPACT:

                     

Within the Penny for Progress (LOST III) there was sufficient funding for the Architectural and Engineering costs.  Approval of the supplemental budget resolution will appropriate funding in Fiscal Year 2017 to complete the project. 

 

CITY ATTORNEY REVIEW:    Yes

 2/21/2017

   

STAFF CONTACT:

 

Eric W. Olson, City Administrator

Brian Cooper, Parks and Recreation Director

 

ATTACHMENTS:

 

1)                     Tabulation Sheet

2)                     Final Vendor Reference List

3)                     Supplemental Budget Resolution

4)                     Supplemental Budget Explanation

 

PRESENTATION:     No   end