LEGISLATIVE ACTION ITEM
SPONSOR: Ashton J. Hayward, III, Mayor
SUBJECT:
title
AWARD OF CONTRACT FOR INVITATION TO BID (ITB) #17-015 OSCEOLA CLUBHOUSE RENOVATION PROJECT
end
RECOMMENDATION:
recommendation
That City Council award a contract to Joy Gordon Construction, LLC for ITB #17-015 Osceola Clubhouse, for $590,652.00 plus a 15% contingency of $88,597.80 for a total amount of $679,249.80. Further that City Council approve the supplemental budget resolution appropriating LOST IV funding for this project. Finally that City Council authorize the Mayor to execute all contracts, related documents, and take all related actions necessary to complete the project.
end
body
HEARING REQUIRED: No Hearing Required
SUMMARY:
On January 13, 2017, the City issued an invitation to bid on the Osceola Clubhouse Renovation Project. The project will consist of structural improvements to the building as follows: replacement to the wooden structural components of the building including glass; upgrades to the kitchen ventilation system; test and balance the HVAC system of the entire building; flooring repairs and replacement; lighting upgrades, and painting. Five firms responded to the ITB, A.E. New, Jr., Inc.; Birkshire Johnstone, LLC; Dominguez Design-Build, Inc., Emerald Coast Constructors, Inc.; and Joy Gordon Construction, LLC. Joy Gordon Construction, LLC was the lowest responsible bid.
Sufficient funds for the Architectural and Engineering costs were available within the Penny for Progress (LOST III). However, in order to complete the necessary structural improvements, $700,000 is proposed to be appropriated from the LOST IV plan. Based on the most recent LOST IV plan submitted to City Council on January 23, 2017, $300,000 has been identified for the Osceola Golf Course and $500,000 has been identified for General Athletic Facilities Improvements. With the adoption of the supplemental budget resolution, $300,000 for Osceola Golf Course and $400,000 from General Athletic Facilities Improvements would be appropriated for the completion of the Osceola Clubhouse Renovation Project in Fiscal Year 2017.
PRIOR ACTION:
None
FUNDING:
Budget: $ 85,310 Penny for Progress (LOST III)
700,000 LOST IV (with the Adoption of Supplemental Budget Resolution)
$785,310
Actual: $590,652 Construction Cost
88,598 15% Contingency
85,310 Architectural & Engineering Costs
5,000 Miscellaneous (Permits, testing, etc.)
5,000 Engineering Project Management
$774,560 Total Estimated Cost of Project
FINANCIAL IMPACT:
Within the Penny for Progress (LOST III) there was sufficient funding for the Architectural and Engineering costs. Approval of the supplemental budget resolution will appropriate funding in Fiscal Year 2017 to complete the project.
CITY ATTORNEY REVIEW: Yes
2/21/2017
STAFF CONTACT:
Eric W. Olson, City Administrator
Brian Cooper, Parks and Recreation Director
ATTACHMENTS:
1) Tabulation Sheet
2) Final Vendor Reference List
3) Supplemental Budget Resolution
4) Supplemental Budget Explanation
PRESENTATION: No end