LEGISLATIVE ACTION ITEM
SPONSOR: Ashton J. Hayward, III, Mayor
SUBJECT:
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AWARD OF CONTRACT - FY 2017 STREET REHABILITATION GROUP 2
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RECOMMENDATION:
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That City Council award a contract for Fiscal Year 2017 Street Rehabilitation Project -Group 2 to MidSouth Paving Inc. the lowest and most responsible bidder with a base bid amount of $1,979,140.65 plus a 5% contingency of $98,957.03 plus $6,000.00 for miscellaneous construction items for a total amount of $2,084,097.68.
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HEARING REQUIRED: No Hearing Required
SUMMARY:
On May 11, 2017, City Council approved an action item entitled FY2017 Street Rehabilitation Project List. The list included three groups containing approximately 614 blocks out of the estimated 1856 total blocks city-wide. Group 2 contains 205 out of the 614 blocks. The Fiscal Year 2017 Street Rehabilitation Group 2 listing was developed based upon those streets in greatest need of rehabilitation that have not been paved over the past 10 years. The list was advertised for public bid on May 12, 2017 and four (4) proposals were received on June 13, 2017.
Public Works & Facilities staff contacted the Emerald Coast Utilities Authority (ECUA) with regard to funding assistance as it relates to the adjustment of ECUA’s sanitary sewer manholes and water valves within the roadways being reconditioned. ECUA has subsequently agreed to fund the necessary adjustment of their utilities in the amount of $122,664.60.
PRIOR ACTION:
May 11, 2017 - City Council approved an action item entitled “FY 2017 Street Rehabilitation Project List Phase III”
July 14, 2016 - City Council approved an action item entitled “Six-Cent Local Option Fuel (Gasoline) Tax” to authorize financing not to exceed $15 million for street rehabilitation, street reconstruction and intersection/traffic improvements.
FUNDING:
Budget: $1,961,434.00 FY17 - FY19 Street Rehabilitation Bond
122,664.00 ECUA Manhole Reimbursement
$2,084,098.00 Total
Actual: $1,979,140.65 Base Bid
98,957.03 5% Contingency
6,000.00 Miscellaneous Construction Items
$2,084,097.68 Total
FINANCIAL IMPACT:
Approval of the supplemental budget resolution will appropriate funding for the project. Additionally, ECUA will provide reimbursement in the amount of $122,664.00 which will offset the cost of the adjustment to their manholes and water valves.
CITY ATTORNEY REVIEW: Yes
6/28/2017
STAFF CONTACT:
Eric W. Olson, City Administrator
L. Derrik Owens, P.E., Director of Public Works and Facilities/City Engineer
ATTACHMENTS:
1) FY 2017 Street Rehabilitation Group 2 Project Tab
2) FY 2017 Street Rehabilitation Group 2 Project Vendor List
3) FY 2017 Street Rehabilitation Phase3 Map
4) FY 2017 (Phase III) Street Rehabilitation List Group 2
5) Supplemental Budget Resolution
6) Supplemental Budget Explanation
PRESENTATION: No end