LEGISLATIVE ACTION ITEM
SPONSOR: Ashton J. Hayward, III, Mayor
SUBJECT:
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AWARD OF CONTRACT - BID #17-045 - PENSACOLA FIRE STATION #3 PROJECT
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RECOMMENDATION:
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That City Council award a contract for Invitation to Bid #17-045, construction of the Pensacola Fire Station #3 Project to A.E. New., Jr., Inc., of Pensacola, Florida, the lowest and most responsible bidder with a base bid of $3,124,000, plus Additive Alternate #1 of $70,000, plus a 5% contingency of $159,700 for a total amount of $3,353,700. Further, that City Council adopt a supplemental budget resolution.
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HEARING REQUIRED: No Hearing Required
SUMMARY:
Fire Station #3 is one of five fire stations staffed by the City of Pensacola Fire Department. Originally constructed in 1969 it is an aging facility at 48 years old. This project consists of the demolition of the existing building and construction of a new state of the art facility designed to house two pieces of firefighting apparatus. The building is designed to provide both flexibility and growth for equipment and crews that could possibly be stationed in the future. The new fire station will be approximately 9,000 square feet and will be located on the southwest corner of Pensacola International Airport Property on the south side of Summit Boulevard.
The original estimate for the construction of Fire Station #3 was $3,300,000 including a 10% contingency. However, the construction bids came in over that amount. Therefore, it is being requested that City Council appropriate an additional $750,000 for this project. The additional funding will come from the LOST IV Fiscal Year 2028 Economic Development Initiatives.
PRIOR ACTION:
February 11, 2017 - City Council authorized funding in the amount of $3,300,000 for the rebuilding of Fire Station #3.
September 15, 2016 - City Council approved the Architectural and Engineering Services to Townes+ Architects, P.A. for an estimated fee of $406,450.
FUNDING:
Budget: $ 3,300,000 LOST IV
750,000 LOST IV - FY 2028 Economic Development Initiatives
$ 4,050,000
Actual: $ 3,124,000 Construction Contract
70,000 Additive Alternate #1
159,700 5% Contingency
406,450 A&E Services
150,000 FF&E
89,500 Engineering Project Management
50,350 Miscellaneous Expenses
$ 4,050,000
FINANCIAL IMPACT:
The total budget for this project is $3,300,000 and is funded within the Local Option Sales Tax Series IV. To date, $406,602.69 has been encumbered or expended for items related to Engineering Design, Studies and Permitting, leaving a balance of $2,893,397.31 which is projected to be insufficient to cover the remaining items that have yet to be completed/expended. Upon City Council’s approval to appropriate an additional $750,000 for this project from the LOST IV FY 2028 Economic Development Initiatives the remaining balance of $3,643,397.31 is projected to be sufficient to cover the remaining items for this project.
CITY ATTORNEY REVIEW: Yes
9/7/2017
STAFF CONTACT:
Eric W. Olson, City Administrator
David Allen, Fire Chief
ATTACHMENTS:
1) Bid Tabulation, Bid No. 17-045
2) Final Vendor Reference List, Bid No. 17-045
3) Fire Station #3 Elevation
4) Fire Station #3 Floor Plan
5) Supplemental Budget Resolution
6) Supplemental Budget Explanation
PRESENTATION: No end