LEGISLATIVE ACTION ITEM
SPONSOR: Ashton J. Hayward, III, Mayor
SUBJECT:
title
AWARD OF BID# 17-033 - PORT OF PENSACOLA WAREHOUSE #1 MODIFICATION PROJECT
end
RECOMMENDATION:
recommendation
That City Council award ITB # 17-033 Port of Pensacola Warehouse #1 Modification to Emerald Coast Constructors Inc., the sole bidder with a base bid of $1,495,383.90 plus a 5% contingency of $74,769.20 for a total amount of $1,570,153.10 Further, that Council authorize the Mayor to execute the contract and take all actions necessary to complete the project.
end
body
HEARING REQUIRED: No Hearing Required
SUMMARY:
The Port of Pensacola was awarded a State of Florida economic development grant to modify an existing warehouse to install overhead cranes. The contemplated improvements will result in an additional marketable asset for the port.
The Warehouse #1 Modification Project consists of the addition of two new overhead bridge cranes and requires the fabrication and erection of a structural steel crane runway system. To accommodate the required lift height for the high bay crane, a portion of the existing warehouse roof will be removed and a new pre-engineered metal building will be installed in the area of the high bay crane. New foundations and associated demolition will be required to support the metal building frames and the low bay crane runway steel. Electrical upgrades will be required to provide lights for the new high bay area and to provide power for the new bridge cranes.
The original grant acceptance approved in early 2013 called for the overhead crane facility improvements to be constructed in Warehouse #9. The original project also included improvements to dockside utility infrastructure (additional shore power and sanitary sewer stations) at Berths 1 and 2, if total project funding was sufficient to do so.
Following preliminary geotechnical and engineering work at the Warehouse #9 site, it was determined that this was not a suitable location for the overhead crane facility and the project should be relocated to Warehouse #1. Additionally, early cost estimates indicated that construction of the overhead crane facility, which was the primary project under the grant, would require the entire $2 million in project funding and that construction of the originally-contemplated dockside utility improvements would not be possible. An amendment to the Project Fund Agreement, fully executed between the City and FDOT on June 4, 2015, revised the project scope to document and authorize these changes.
PRIOR ACTION:
June 14, 2012 - Council approved Resolution 23-12, a mid-year supplemental budget resolution appropriating the grant funds into the Port’s capital budget.
January 10, 2013 - Council approved Resolution 01-13 formally accepting the grant and authorizing the Mayor to execute all documents necessary thereto.
FUNDING:
Budget: $2,000,000 State of Florida Grant
17,555 Port Funding (only if needed for contingency)
Total $2,017,555
Actual: $ 192,817 Warehouse #9 location engineering
14,142 Warehouse #9 location miscellaneous expenses
206,959 Sub-total Warehouse #9 location expenses
1,495,384 Warehouse #1 location construction bid price
74,770 Warehouse #1 location 5% construction contingency
225,442 Warehouse #1 location A&E contract
5,000 Warehouse #1 location Engineering Management (estimated)
10,000 Warehouse #1 location miscellaneous expenses (estimated)
1,810,596 Sub-total Warehouse 1 location expenses
Total $2,017,555
FINANCIAL IMPACT:
Grant funding in the amount of $2,000,000 has been appropriated for this project. To date, $433,720.92 has been previously expended or is currently encumbered for the project leaving an available balance of $1,566,279.08 to complete the project. Port funding of up to $17,555 will make up any shortfall, should it occur.
CITY ATTORNEY REVIEW: Yes
9/15/2017
STAFF CONTACT:
Eric W. Olson, City Administrator
Amy Miller, Port Director
ATTACHMENTS:
1) Tabulation Sheet, Bid # 17-033
2) Vendor Reference Sheet, Bid # 17-033
PRESENTATION: No end