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File #: 18-00048    Version: 1 Name:
Type: Legislative Action Item Status: Passed
File created: 1/10/2018 In control: City Council
On agenda: 2/8/2018 Final action: 2/8/2018
Enactment date: Enactment #:
Title: FY 2017 STREET REHABILITATION GROUP 5
Sponsors: Ashton J. Hayward, III
Attachments: 1. FY 2017 Street Rehabilitation Group 5 Project Tab, 2. FY 2017 Street Rehabilitation Group 5 Project -Vender List, 3. FY 2017 Street Rehabilitation Phase 2 Map, 4. FY 2017 (Phase II) Street Rehabilitation List Group 5

LEGISLATIVE ACTION ITEM

 

SPONSOR:                         Ashton J. Hayward, III, Mayor

 

SUBJECT:

 

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FY 2017 STREET REHABILITATION GROUP 5                     

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RECOMMENDATION:

 

recommendation

That City Council award a contract for Bid #18-005 Fiscal Year 2017 Street Rehabilitation Project Group 5 to Roads Inc of Northwest Florida the lowest and most responsible bidder with a base bid amount of $1,724,000.00 plus a 5% contingency of $86,200.00 plus $6,000.00 for miscellaneous construction items for a grand total of $1,816,200.00. 

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HEARING REQUIRED:  No Hearing Required

 

SUMMARY:

                                          

On December 14, 2017, City Council approved an action item entitled FY2017 Street Rehabilitation Project List Phase II.  The list included three groups containing approximately 603 blocks out of the estimated 1856 total blocks city-wide.  Group 5 contains 222 out of the 603 blocks.  The Fiscal Year 2017 Street Rehabilitation Group 5 listing was developed based upon those streets in greatest need of rehabilitation that have not been paved over the past 10 years.  The list was put out for public bid on December 15, 2017 and three (3) proposals were received on January 17, 2018.

 

Public Works & Facilities staff contacted the Emerald Coast Utilities Authority (ECUA) with regard to funding assistance as it relates to the adjustment of ECUA’s sanitary sewer manholes within the roadways being reconditioned. ECUA has agreed to fund the adjustment of approximately 108 of their manholes with funding in the amount of $54,000.00 and approximately 54 of their water valves with funding in the amount of $5,400.00 for a total of $59,400.00

 

PRIOR ACTION:                     

 

December 14, 2017 - City Council approved the FY 2017 Street Rehabilitation Project List Phase II

 

FUNDING:                     

 

     Budget:                     $1,756,800.00                                          LOST Series 2017 Project Fund

       59,400.00                                          ECUA Manhole Reimbursement

 $1,816,200.00                     Total

 

      Actual:                     $1,724,000.00                                           Base Bid

       86,200.00                                          5% Contingency

         6,000.00                                          Miscellaneous Construction Items

$1,816,200.00                                          Total

 

FINANCIAL IMPACT:

                     

Funding has been appropriated in the LOST Series 2017 Project Fund.  Additionally, ECUA will provide reimbursement in the amount of $59,400.00 which will offset the cost of the adjustment to their manholes and water valves.

 

CITY ATTORNEY REVIEW:    Yes

 1/26/2018

   

STAFF CONTACT:

 

Eric W. Olson, City Administrator

L. Derrik Owens, P.E., Director of Public Works and Facilities/City Engineer

 

ATTACHMENTS:

 

1)                     FY 2017 Street Rehabilitation Group 5 Project Tab

2)                     FY 2017 Street Rehabilitation Group 5 Project -Vendor List

3)                     FY 2017 Street Rehabilitation Phase 2 Map

4)                     FY 2017 (Phase II) Street Rehabilitation List Group 5

 

PRESENTATION:     No   end