LEGISLATIVE ACTION ITEM
SPONSOR: Ashton J. Hayward, III, Mayor
SUBJECT:
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FY 2017 STREET REHABILITATION GROUP 5
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RECOMMENDATION:
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That City Council award a contract for Bid #18-005 Fiscal Year 2017 Street Rehabilitation Project Group 5 to Roads Inc of Northwest Florida the lowest and most responsible bidder with a base bid amount of $1,724,000.00 plus a 5% contingency of $86,200.00 plus $6,000.00 for miscellaneous construction items for a grand total of $1,816,200.00.
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HEARING REQUIRED: No Hearing Required
SUMMARY:
On December 14, 2017, City Council approved an action item entitled FY2017 Street Rehabilitation Project List Phase II. The list included three groups containing approximately 603 blocks out of the estimated 1856 total blocks city-wide. Group 5 contains 222 out of the 603 blocks. The Fiscal Year 2017 Street Rehabilitation Group 5 listing was developed based upon those streets in greatest need of rehabilitation that have not been paved over the past 10 years. The list was put out for public bid on December 15, 2017 and three (3) proposals were received on January 17, 2018.
Public Works & Facilities staff contacted the Emerald Coast Utilities Authority (ECUA) with regard to funding assistance as it relates to the adjustment of ECUA’s sanitary sewer manholes within the roadways being reconditioned. ECUA has agreed to fund the adjustment of approximately 108 of their manholes with funding in the amount of $54,000.00 and approximately 54 of their water valves with funding in the amount of $5,400.00 for a total of $59,400.00
PRIOR ACTION:
December 14, 2017 - City Council approved the FY 2017 Street Rehabilitation Project List Phase II
FUNDING:
Budget: $1,756,800.00 LOST Series 2017 Project Fund
59,400.00 ECUA Manhole Reimbursement
$1,816,200.00 Total
Actual: $1,724,000.00 Base Bid
86,200.00 5% Contingency
6,000.00 Miscellaneous Construction Items
$1,816,200.00 Total
FINANCIAL IMPACT:
Funding has been appropriated in the LOST Series 2017 Project Fund. Additionally, ECUA will provide reimbursement in the amount of $59,400.00 which will offset the cost of the adjustment to their manholes and water valves.
CITY ATTORNEY REVIEW: Yes
1/26/2018
STAFF CONTACT:
Eric W. Olson, City Administrator
L. Derrik Owens, P.E., Director of Public Works and Facilities/City Engineer
ATTACHMENTS:
1) FY 2017 Street Rehabilitation Group 5 Project Tab
2) FY 2017 Street Rehabilitation Group 5 Project -Vendor List
3) FY 2017 Street Rehabilitation Phase 2 Map
4) FY 2017 (Phase II) Street Rehabilitation List Group 5
PRESENTATION: No end