ADD-ON LEGISLATIVE ACTION ITEM
SPONSOR: Ashton J. Hayward, III, Mayor
City Council Member Larry B. Johnson
SUBJECT:
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AWARD OF CONTRACT - BID #18-009 BAYVIEW COMMUNITY RESOURCE CENTER
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RECOMMENDATION:
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That City Council award a contract to Green-Simmons Company, Inc. of Pensacola, Florida, the lowest and most responsible bidder for construction of the Bayview Community Resource Center, Invitation to Bid #18-009, with a Base Bid of $7,875,000, plus Additive Alternate #1 of $46,000; Additive Alternate #3 of $11,000; and Additive Alternate #4 of $75,000, plus a 3% project contingency of $240,653 for a total amount of $8,247,653. Further, that Council authorize the Mayor to execute the contract and take all actions necessary to complete the project.
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HEARING REQUIRED: No Hearing Required
SUMMARY:
As a result of major flooding throughout the City on April 30, 2014, the Bayview Resource Center was significantly damaged. The extent of the damages required the demolition of the building in December 2015. In response to the loss of this city-wide community asset, City Council approved in February 2017 the concept of building the Bayview Community Resource Center with funding from Local Option Sales Tax (LOST) series IV revenue.
In April 2016 the City issued a Request for Qualifications (RFQ) for Architectural and Engineering Services for the new Bayview Community Resource Center. City Council awarded the contract to Caldwell Associates at its January 12, 2017 meeting. Questions raised at that meeting about the total cost of construction were addressed on January 23, 2017 at a City Council workshop. In that meeting the City’s Chief Financial Officer confirmed that the project was estimated to cost $8.25 million but that the actual cost would not be known until the City received the bids for construction.
On March 30, 2018, the City issued Invitation to Bid #18-009 for the construction of the new Bayview Community Resource Center. On May 1, 2018 bids were received and opened from Hewes & Company, LLC, Green-Simmons Company, Inc. and A. E. New, Jr., Inc. The apparent low bidder, Hewes & Company, LLC subsequently withdrew their bid due to an error in the bid calculation, therefore, Green-Simmons Company submitted the lowest bid.
PRIOR ACTION:
October 12, 2017 - City Council approved Resolution No. 17-65 authorizing a financing in the principal amount of $25,000,000 to finance capital improvements eligible to be financed from the local government infrastructure surtax.
September 20, 2017 - City Council approved the Fiscal Year 2018 budget which included LOST funding in the amount of $8,250,000 for the Bayview Community Resource Center.
January 12, 2017 - City Council awarded a contract to Caldwell Associates Architects, Inc. of Pensacola for RFQ # 16-024 for Architectural and Engineering Services for the Construction of a Community Resource Center at Bayview Park, for an agreed upon fee of 7% of construction costs.
February 11, 2016 - City Council authorized funding for the rebuilding of Fire Station #3 and Bayview Resource Center from the One-Cent Local Government Infrastructure Surtax extension from January I, 2018 through December 31, 2028 (LOST Series IV).
FUNDING:
Budget: $ 8,250,000.00 Bayview Resource Center - LOST IV
970,000.00 General Athletic Improvements - LOST IV
365,000.00 General Park Improvements - LOST IV
$9,585,000.00
Actual: $ 8,007,000.00 Construction Cost
240,653.00 3% Project Contingency
598,847.00 7% Design Fee and Reimbursable Amounts
413,500.00 Additional A&E Services and Soft Cost
325,000.00 Furniture, Fixtures & Equipment
$9,585,000.00
FINANCIAL IMPACT:
Funds are available in the Local Option Sales Tax Fund. Currently there is $8,250,000 appropriated for the Bayview Resource Center. Additional appropriations of $970,000 from General Athletic Improvements and $365,000 from General Park Improvements have been identified for this project.
CITY ATTORNEY REVIEW: Yes
5/4/2018
STAFF CONTACT:
Eric W. Olson, City Administrator
Richard Barker, Jr., Chief Financial Officer
Brian Cooper, Parks and Recreation Director
ATTACHMENTS:
1) Bid No. 18-009 Tabulation of Bids
2) Bid No. 18-009 Vendor Reference List
3) Bayview Community Resource Center Artist Rendering #1
4) Bayview Community Resource Center Artist Rendering #2
PRESENTATION: No end