LEGISLATIVE ACTION ITEM
SPONSOR: City Council Vice President Sherri F. Myers
SUBJECT:
title
BAYVIEW COMMUNITY RESOURCE CENTER
end
RECOMMENDATION:
recommendation
That City Council set a maximum expenditure for the Bayview Community Resource Center at $8,250,000, requiring the architect to design to build not to exceed that amount and that a modified AIA contract be presented for approval.
end
body
HEARING REQUIRED: No Hearing Required
SUMMARY:
As a result of major flooding throughout the City on April 30, 2014, the Bayview Resource Center was significantly damaged. The extent of the damages required the demolition of the building in December 2015. In response to the loss of this city-wide community asset, City Council approved in February 2016 the concept of building the Bayview Community Resource Center with funding from Local Option Sales Tax (LOST) series IV revenue.
In April 2016 the City issued a Request for Qualifications (RFQ) for Architectural and Engineering Services for the new Bayview Community Resource Center. City Council awarded the contract to Caldwell Associates at its January 12, 2017 meeting. Questions raised at that meeting about the total cost of construction were addressed on January 23, 2017 at a City Council workshop. In that meeting the City’s Chief Financial Officer confirmed that the project was estimated to cost $8.25 million but that the actual cost would not be known until the City received the bids for construction.
On March 30, 2018, the City issued Invitation to Bid #18-009 for the construction of the new Bayview Community Resource Center. On May 1, 2018 bids were received and opened from Hewes & Company, LLC, Green-Simmons Company, Inc. and A. E. New, Jr., Inc. The apparent low bidder, Hewes & Company, LLC subsequently withdrew their bid due to an error in the bid calculation, therefore, Green-Simmons Company submitted the lowest bid.
PRIOR ACTION:
October 12, 2017 - City Council approved Resolution No. 17-65 authorizing a financing in the principal amount of $25,000,000 to finance capital improvements eligible to be financed from the local government infrastructure surtax.
September 20, 2017 - City Council approved the Fiscal Year 2018 budget which included LOST funding in the amount of $8,250,000 for the Bayview Community Resource Center.
January 12, 2017 - City Council awarded a contract to Caldwell Associates Architects, Inc. of Pensacola for RFQ # 16-024 for Architectural and Engineering Services for the Construction of a Community Resource Center at Bayview Park, for an agreed upon fee of 7% of construction costs.
February 11, 2016 - City Council authorized funding for the rebuilding of Fire Station #3 and Bayview Resource Center from the One-Cent Local Government Infrastructure Surtax extension from January I, 2018 through December 31, 2028 (LOST Series IV).
FUNDING:
Budget: $ 8,250,000 Bayview Community Resource Center - LOST IV
1,489,246 Interest Expense - Bayview Resource Center - LOST IV
Actual: $ 6,550,000.00 Construction Cost
503,000.00 7% Project Contingency
458,500.00 7% Design Fee and Reimbursable Amounts
413,500.00 Additional A&E Services and Soft Costs
325,000.00 Furniture, Fixtures & Equipment
$ 8,250,000 TOTAL
$ 1,489, 246 Interest Expense - Bayview Resource Center
FINANCIAL IMPACT:
Funds are available within Local Option Sales Tax Fund with a total appropriation for the project to be $8,250,000.
STAFF CONTACT:
Don Kraher, Council Executive
ATTACHMENTS:
None
PRESENTATION: No