LEGISLATIVE ACTION ITEM
SPONSOR: Ashton J. Hayward, III, Mayor
SUBJECT:
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SUPPLEMENTAL BUDGET RESOLUTION NO. 18-50 - FY 2019 NON-ENCUMBERED CARRYOVER BUDGET RESOLUTION
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RECOMMENDATION:
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That City Council adopt Supplemental Budget Resolution No. 18-50.
A RESOLUTION AUTHORIZING AND MAKING REVISIONS AND APPROPRIATIONS FOR THE FISCAL YEAR ENDING SEPTEMBER 30, 2019; PROVIDING FOR AN EFFECTIVE DATE
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HEARING REQUIRED: No Hearing Required
SUMMARY:
Purchase orders carried forward were separated from other appropriations to be carried forward in a separate resolution. The attached unencumbered carryover budget resolution includes appropriations for the following:
• Items budgeted in FY 2018 but not purchased or encumbered
For various reasons certain items that were budgeted in FY 2018 were not purchased or encumbered. The unexpended appropriations are carried forward to the new fiscal year so that these items can be purchased.
A balance of $85,711 remained at the end of FY 2018 within the City Council Discretionary Fund and is being carried forward to FY 2019.
Additionally, balances remaining for the MBE Program, Pensacola Neighborhood Challenge Grants, Parks and Recreation, Saenger Theatre Capital Projects, Homeless Initiatives, Fair Housing, Housing Initiatives Fund, Inner-City Housing Initiatives Fund, Special Grants Fund, Community Redevelopment Agency Fund, Section 8 Housing Assistance Fund, Law Enforcement Trust Fund, Natural Disaster Fund, Eastside TIF Fund, Westside TIF Fund, Local Option Sales Tax Fund, CRA Capital Projects Fund, LOST Series 2017 Project Fund, Stormwater Capital Projects Fund, Gas Utility Fund, Port Fund, Airport Fund, Technology Resources and Central Garage projects are being carried forward.
• Items to be purchased with additional unexpended FY 2018 appropriations
In some instances, departments have requested that unexpended appropriations be used to fund items that were not anticipated at the time the FY 2019 budget was prepared. Sufficient unexpended FY 2018 appropriations are available to fund these requests.
An additional $48,000 has been appropriated within Parks and Recreation to resurface the tennis courts at both Bayview Park and Hollice T. Williams Park.
An EPA grant was received for the Brownsfield cleanup of submerged land at the 300 W. Main street location. As part of that grant, the City is required to provide a 20% match. At the time it was assumed that the EPA would accept in-kind costs towards the match. However, it has been determined that they will not accept in-kind matching. Therefore, $50,000 has been appropriated within Parks and Recreation to provide the City’s 20% match for the grant.
Within Public Works $7,000 has been appropriated to replace the sound system in the Hagler/Mason Conference Room. The existing sound system will be moved to the Whibbs Conference Room, which is in need of replacement. Also within Public Works $25,000 has been appropriated to provide funding to replace light poles damaged throughout the year.
Historically, Intersection Improvements and Sidewalk Repairs have been budgeted in the Local Option Sales Tax Fund. However, it has been determined that the majority of the work is not LOST eligible. Therefore, $100,000 has been appropriated for Intersection Improvements and $200,000 has been appropriated for Sidewalk Repairs. An additional $212,775 remaining from FY 2018 has also been carried forward for Sidewalk Repairs in Public Works.
Within the Non-Departmental budget in the General Fund $12,000 has been appropriated for funding for BRACE as approved by City Council during the Tentative Public Hearing on the FY 2019 Budget.
During the Public Hearings on the FY 2019 Budget, City Council approved moving $90,000 from General Athletic Facilities Improvements to Parker Circle Park. At the end of FY 2019, additional revenue from both the Local Option Sales Tax and Interest Income to provide sufficient funding to re-appropriate the $90,000 in General Athletic Facilities Improvements. Additionally, at the October 11, 2018 City Council Meeting, City Council approved moving $200,000 from City Hall Parking Lot Improvements to the Skateboard Park. The additional revenue previously mentioned will allow for the City Hall Parking Lot Improvements project to be funded at $200,000 in FY 2021. While, the funds received through the Studer Option Agreement were originally identified to fund the City Hall Parking Lot Improvements, it is the intent of the Master Lease Agreement for the development of the Park that all revenue generated at the Maritime Park be used to fund the operating, maintenance and capital cost of the Park.
At the end of FY 2018, appropriations of $242,123 were remaining in the Pavement Management Program in the Local Option Sales Tax Fund. That amount, plus the remaining $257,877 from the aforementioned additional revenue received in FY 2018 will be appropriated in the FY 2023 Budget to provide an additional $500,000 for the Pavement Management Program which was previously only funded through FY 2022.
Within the Sanitation Fund an additional $255,622 has been appropriated for the purchase of two new Knuckleboom Trucks. The existing trucks have begun to require extensive maintenance.
Technology Resources, in conjunction with the Port, applied for a Port Grant for 2019 to purchase a FireEye Firewall Replacement and Network Upgrades which are no longer under warranty and require replacement to maintain and safeguard the network. Unfortunately, the Port Grant was not awarded and appropriations for the purchase of these two items have been included on the resolution.
The amount appropriated for the renovation of the Central Garage Facility were originally at $350,000 and has been included in the FY 2019 Budget. However, the estimates from the architect have indicated that amount will not be sufficient to complete the renovations. Therefore, an additional $116,700 has been appropriated for the renovation of the Central Garage Facility.
• Appropriation of fund balance
Fund balance is appropriated as necessary to cover the planned expenditures noted above.
• Changes in revenue estimates
The appropriation for the Special Assessments Fund is being made to provide funding for demolition of various structures.
PRIOR ACTION:
September 19, 2018 - City Council formally adopted a beginning FY 2019 Budget on Budget Resolution No. 18-40.
FUNDING:
N/A
FINANCIAL IMPACT:
All appropriations of City funds in the supplemental budget resolution are covered by fund balances, shifts in expenses or changes in revenues. Approval of the supplemental budget resolution provides for a balanced budget for Fiscal Year 2019.
CITY ATTORNEY REVIEW: Yes
10/26/2018
STAFF CONTACT:
Keith Wilkins, City Administrator
Richard Barker, Jr., Chief Financial Officer
ATTACHMENTS:
1) Supplemental Budget Resolution No. 18-50
2) Supplemental Budget Explanation No. 18-50
PRESENTATION: No end