LEGISLATIVE ACTION ITEM
SPONSOR: Ashton J. Hayward, III, Mayor
SUBJECT:
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PENSACOLA ENERGY - AWARD OF CONTRACT FOR WAREHOUSE RACKS AND EQUIPMENT
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RECOMMENDATION:
recommendation
That City Council award a contract in the amount of $49,515 to Carolina Handling, LLC of Charlotte, North Carolina for the replacement and installation of racks, warehouse fixtures, and equipment in the Pensacola Energy warehouse. Further, that Council authorize the Mayor to execute the contract and take all actions necessary to complete the work.
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HEARING REQUIRED: No Hearing Required
SUMMARY:
In August 2018, the City issued ITB# 18-026 Warehouse Racks and Equipment for Pensacola Energy. The purpose of the bid was to replace existing racks (shelving) and warehouse equipment with new shelving and equipment in Pensacola Energy’s warehouse. Pensacola Energy has undertaken a warehouse redesign project to gain efficiencies and implement an inventory bar coding module in the Work Management System that will be used for issuing, receiving and tracking minimum stock amounts for the warehouse. This effort is expected to improve inventory management and establish the foundation for compliance with pending federal regulations.
Pensacola Energy sent a request for quote to companies suggested by Pensacola Energy’s consultant for this project. The four companies solicited were Storage Solutions, Trammel Equipment Company, Thompson Tractor, and The Lillie Company. The City received no responses to ITB# 18-036.
Due to the lack of responses to both the invitation to bid and the request for a quote, Pensacola Energy began direct negotiations with its consultant, Carolina Handling, LLC to provide the needed services. Carolina Handling, LLC provided a labor and equipment proposal of $49,515 for the installation of the new shelving, warehouse fixtures and equipment for the warehouse.
PRIOR ACTION:
None.
FUNDING:
Budget: $ 52,000.00
Actual: $ 49,515.00
FINANCIAL IMPACT:
Funds have been included on the Non-Encumbered Carryover Budget Resolution.
CITY ATTORNEY REVIEW: Yes
10/19/2018
STAFF CONTACT:
Keith Wilkins, City Administrator
Richard Barker, Jr., Chief Financial Officer
Don J. Suarez, Pensacola Energy Director
ATTACHMENTS:
1) Carolina Handling LLC Contract
PRESENTATION: No end