LEGISLATIVE ACTION ITEM
SPONSOR: Grover C. Robinson, IV, Mayor
SUBJECT:
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AWARD OF CONTRACT - BID #18-038 - PORT OF PENSACOLA BERTH 6 BREASTING & MOORING DOLPHINS PROJECT
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RECOMMENDATION:
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That City Council award a contract for ITB #18-038 Port Of Pensacola Berth 6 Breasting & Mooring Dolphins Project to Hewes and Company, LLC, of Pensacola, Florida, the lowest and most responsible bidder with a base bid of $2,425,000 plus a 10% contingency of $242,500 for a total amount of $2,667,500. Further, that Council authorize the Mayor to execute the contract and take all actions necessary to complete the project.
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HEARING REQUIRED: No Hearing Required
SUMMARY:
The Port of Pensacola’s Berth #6 has reached the end of its’ useful service life and must be repaired and portions replaced.
The project consists of the supply and installation of new pipe dolphins with new panel fender systems and mooring bollards. The installation of the new fender system dolphins will require the complete demolition and disposal of the existing Berth #6 fender system as well as the removal and disposal of a portion of the existing concrete deck along the south face. A new timber curb system along the full length of the modified south face is required along with the removal and replacement of the existing bollard on the finger pier with a new bollard. The full height of the existing sheet pile bulkhead above the mudline will be inspected and any holes or cracks repaired. A new Cathodic Protection system will be furnished and installed on each new dolphin and for the landside improvements as well. The project is to be completed in 240 calendar days.
This is, essentially, Phase I of the needed repairs to Berth 6, but has been intentionally designed as a stand-alone project in the event additional funding for the remaining work (Phase II) cannot be secured. Phase II will involve complete removal of the deck, replacement & repair of any damaged or destroyed piles, installation of new decking and installation of new shoreside utility infrastructure. Phase II has an estimated cost of approximately $6.5 million. Additional funding is currently being pursued for Phase II and any residual funds remaining upon completion of this Phase I project will be rolled into the Phase II funding.
PRIOR ACTION:
May 9, 2013 - City Council adopted a resolution to accept the Joint Participation Agreement between the City and the Florida Department of Transportation for the Berth 6 Rehabilitation grant in the amount of $1,950,000 with a $650,000 required matching funds for a total amount of $2,600,000.
March 12, 2015 - City Council approved Supplement #1 of JPA AR223 increasing grant funds to $2,287,135 and required matching funds of $762,378 for a total amount of $3,049,513.
December 9, 2015 - City Council approved the selection of CB&I GBB for Berth 6 Rehabilitation Engineering Services.
April 14,2016 - City Council approved Supplement #2 of JPA AR 223 increasing the grant funds to $2,305,771 and required matching funds of $768,590 for a total amount of $3,074,361.
September 15, 2016 - City Council approved Supplement #3 of JAP AR 223 increasing the grant funds to $3,138,017 and required matching funds of $978,590 for a total amount of $4,116,607.
September 19, 2018 - City Council approved the FY 2019 Budget which included an allocation of $1,000,000 in LOST Series IV Economic Development Initiatives funds to be used for the required local match portion of the project.
FUNDING:
Budget: $ 3,138,017 FDOT/FSTED
1,000,000 LOST IV - Economic Development Initiatives
$ 4,138,017
Actual: $ 2,425,000 Construction Contract
242,500 10% Contingency
22,000 Facility & Site Condition Assessment (Complete)
84,000 Solution Alternatives Investigation (Complete)
552,020 Engineering & Project Management
$ 3,325,520
FINANCIAL IMPACT:
The FSTED Grant funding in the amount of $3,138.017 has been appropriated for this project. City funding match of $1,000,000 is the 25% match required for all Port Berth projects funded with FSTED grant funds per the executed JPA. Upon completion of the project, any residual funds from either the $3,138,017 FSTED grant or the $1,000,000 City match, will be rolled into funding for Phase II of the project.
CITY ATTORNEY REVIEW: Yes
11/21/2018
STAFF CONTACT:
Christopher L. Holley, City Administrator
Amy Miller, Port Director
Clark Merritt, Port Staff
ATTACHMENTS:
1) Bid Tabulation, Bid No. 18-038
2) Final Vendor Reference List, Bid No. 18-038
PRESENTATION: No end