LEGISLATIVE ACTION ITEM
SPONSOR: Grover C. Robinson, IV, Mayor
SUBJECT:
title
AWARD OF BID #19-001 EAST CROSS, YATES, ESCAMBIA AND OSCEOLA OUTFALLS AT BAYOU TEXAR STORMWATER TREATMENT ENCHANCEMENT PROJECT
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RECOMMENDATION:
recommendation
That City Council award Bid #19-001 East Cross, Yates, Escambia and Osceola Outfalls at Bayou Texar Stormwater Treatment Enhancement Project to B & W Utilities, Inc., of Cantonment Florida, the lowest and most responsible bidder with a base bid of $445,486.95, plus Additive Alternate 1 in the amount of $26,854.00, plus a 10% contingency in the amount of $47,234.10 for a total amount of $519,575.05. Further that City Council authorize the Mayor to execute the contract and take all actions necessary to complete the project.
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HEARING REQUIRED: No Hearing Required
SUMMARY:
The scope of this project is to provide stormwater treatment for two currently untreated drainage sub-basins within the Bayou Texar Watershed. This treatment will be provided by retro-fitting the underground stormwater conveyance system with two proprietary underground treatment units with associated structures and piping. This project is consistent with current technology for stormwater retrofit treatment and is part of an ongoing program utilized throughout the City to improve the water quality of area waterways.
PRIOR ACTION:
None
FUNDING:
Budget: $ 628,936.00 Stormwater Capital fund
20,000.00 ECUA Reimbursement -Add. Alt. #1
$ 648,936.00 Total
Actual: $ 445,486.95 Construction Contract Base Bid
26,854.00 Additive Alternate #1
47,234.10 10% Contingency
42,379.66 Engineering Design/Permitting/Surveying
28,000.00 Engineering Management/Inspection (Estimate)
5,000.00 Construction Testing and Misc. (Estimate)
$ 594,954.71 Total
FINANCIAL IMPACT:
Funding in the amount of $628,936 has been allocated for this project. The Fiscal Year 2018 Budget allocated $82,600 and the Fiscal Year 2019 Budget allocated $460,000. Additionally, $80,000 was transferred from the Blackshear Outfall at Bayou Texar project upon the completion of that project and the remaining $6,336 was transferred from Vaults City-Wide. Additionally, ECUA will reimburse the City 80% of the cost associated with Additive Alternate #1 in an amount not to exceed $20,000 for necessary utility work to relocate/upgrade to water main system, based on the competitively bid cost for the awarded contract and is reflected in the total budget. To date, $42,379.66 has been expended for completed items related to Surveying, Engineering Design, Studies and Permitting, leaving a budgeted balance of $586,556.34. The remaining budget balance plus the reimbursement form ECUA is sufficient to cover the remaining items that have yet to be completed/expended.
CITY ATTORNEY REVIEW: Yes
1/28/2019
STAFF CONTACT:
Christopher L. Holley, City Administrator
L. Derrik Owens, Director of Public Works and Facilities/City Engineer
ATTACHMENTS:
1) Bid Tabulation, Bid No. 19-001
2) Final Vendor Reference List, Bid No. 19-001
3) Map -East Cross, Yates, Escambia and Osceola Outfalls at Bayou Texar Stormwater Treatment Enhancement Project
4) ECUA-COP Cost Sharing Agreement
PRESENTATION: No end