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File #: 19-00225    Version: 1 Name:
Type: Legislative Action Item Status: Passed
File created: 4/24/2019 In control: City Council
On agenda: 5/16/2019 Final action: 5/16/2019
Enactment date: Enactment #:
Title: AWARD OF CONTRACT - BID #19-017 - MARITIME FIRE TRAINING STRUCTURE
Sponsors: Grover C. Robinson, IV
Attachments: 1. Final Bid Tabulation, 2. Final Vendor Reference List

LEGISLATIVE ACTION ITEM

 

SPONSOR:                         Grover C. Robinson, IV, Mayor

 

SUBJECT:

 

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AWARD OF CONTRACT - BID #19-017 - MARITIME FIRE TRAINING STRUCTURE                     

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RECOMMENDATION:

 

recommendation

That City Council award a contract for ITB #19-017 Maritime Fire Training Structure to Emerald Coast Constructors, LLC, of Pensacola, Florida, the lowest and most responsible bidder with a base bid of $319,500 plus a 10% contingency of $31,950 for a total of $351,450. Further that Council authorize the Mayor to execute the contract and take all actions necessary to complete the project.

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HEARING REQUIRED:  No Hearing Required

 

SUMMARY:

                                          

In 2017 the Port of Pensacola (on behalf of the Pensacola Fire Department) was awarded a U.S. Department of Homeland Security Port Security Grant to purchase and install a Maritime Fire Training Simulator.  With this simulator firefighters, law enforcement officers, hazardous materials teams, bomb squad units, command staff, and others will be able to conduct and participate in functional exercises that will allow responders to prepare for the unique response and mitigation challenges involved with marine vessel firefighting and emergency response; including: fuels, confined spaces, chemical-biological-radiological-nuclear-explosive (CBRNE) detection, evacuation, search and rescue of trapped occupants, and implementation of a unified incident command structure. There are no other maritime-specific live fire training capabilities in our area.  The existing Conex box training structures will be replaced and will include a new Maritime Burn Simulator to be located at Station #4.  

 

The new fire simulator to be constructed will be a pre-engineered and pre-fabricated three-story structure and includes the building and assembly of the simulator.  Subsequent to the award of the grant, it was discovered that the estimates received for the cost of the simulator did not include any site-work that includes a concrete pad, electrical installation, etc.  Those costs, estimated to be approximately $125,000 will be in addition to the contract for the simulator.   There are sufficient savings in the Fire Station #3 project to cover the additional costs necessary to complete this project.

 

PRIOR ACTION:                     

 

November 9, 2017 - City Council authorized the Mayor to execute the acceptance of a U.S. Department of Homeland Security, Federal Emergency Management Agency (FEMA) 2017 Port Security Grant Program for the purchase and installation of a Maritime Fire Training Simulator.

 

November 9, 2017 - City Council adopted Supplement Budget Resolution No. 17-77 appropriating the grant funds.

 

FUNDING:                     

 

     Budget:                     $ 315,375                     Port Security Grant

                                             150,125                     Local Match (LOST IV)

                                               57,080                     Local Match (LOST IV) - Fire Station #3 Savings

                                          $ 522,580

 

      Actual:                     $ 319,500                     Construction Contract

                                               31,950                     10% Contingency

                                               45,630                     Engineering Services

                                             125,000                     Site-Work

                                                    500                     Miscellaneous

                                          $ 522,580                                          

 

FINANCIAL IMPACT:

                     

The federal grant award will fund 75% of the cost of the project and was appropriated on Supplemental Budget Resolution No. 17-77.  The remaining 25%, which represents the local match requirement is included in the LOST IV projects.   The remaining balances for both the grant funds and LOST IV funds were carried forward on Supplemental Budget Resolution No. 18-50 at the November 8, 2018 City Council Meeting.  The FY 2019 Budget included an additional $45,000 in the Local Option Sales Tax Fund.  Savings from the Fire Station #3 project in the Local Option Sales Tax Fund have been transferred to the Fire Simulator project.

 

CITY ATTORNEY REVIEW:    Yes

 4/29/2019

   

STAFF CONTACT:

 

Christopher L. Holley, City Administrator

Amy Miller, Port Director

Ginny Cranor, Fire Chief

 

ATTACHMENTS:

 

1)                     Final Bid Tabulation

2)                     Final Vendor Reference List

 

PRESENTATION:     No   end