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File #: 19-00233    Version: 1 Name:
Type: Legislative Action Item Status: Passed
File created: 4/25/2019 In control: City Council
On agenda: 5/16/2019 Final action: 5/16/2019
Enactment date: Enactment #:
Title: APPROVAL OF ADDITIONAL FUNDING REQUEST FOR AWARD OF CONTRACT TO A.E.NEW, JR., INC. FOR INVITATION TO BID (ITB) #18-022 BAYVIEW SENIOR CENTER REPAIRS AND RENOVATIONS
Sponsors: Grover C. Robinson, IV
Attachments: 1. Proposed Change Order #4

LEGISLATIVE ACTION ITEM

 

SPONSOR:                         Grover C. Robinson, IV, Mayor

 

SUBJECT:

 

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APPROVAL OF ADDITIONAL FUNDING REQUEST FOR AWARD OF CONTRACT TO A.E.NEW, JR., INC. FOR INVITATION TO BID (ITB) #18-022 BAYVIEW SENIOR CENTER REPAIRS AND RENOVATIONS                     

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RECOMMENDATION:

 

recommendation

That City Council approve a request for additional funding for Bayview Senior Center improvements from A.E. New, Jr., Inc. due to unforeseen conditions that require additional work in the amount of $329,574 plus a 10% contingency of $32,956 for a total additional amount of $362,530.  Further, that City Council authorize the Mayor to execute all documents and take all actions necessary to complete the project.

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HEARING REQUIRED:  No Hearing Required

 

SUMMARY:

                                          

The Bayview Senior Center improvements began in August 2018, with an awarded amount of $252,000 plus a 10% contingency of $25,200 for a total amount of $277,200.  To date, $19,127.58 has been paid from the $25,200 contingency and is detailed below:

 

                     $   5,508.61                     Additional flooring and building permit

                          4,657.74                     Replacement of leaking water heater and valve

                          8,961.23                     Mold testing due to mold and mildew discovery

                     $ 19,127.58

 

The additional work is for unforeseen conditions as identified from testing of the mold suspected areas at Bayview Senior Center.  A. E. New, Jr., Inc. engaged the services of Terracon Consultants to perform mold and mildew testing.  Testing indicated water intrusion and possible mold.  Additional work proposes infrastructure improvements and mitigation work to address the flooding and water intrusion which caused unforeseen damages to Bayview Senior Center.  Additional A&E services in the amount of $29,851 will be required with the additional work.

 

The additional work, along with the renovation already underway, should provide the building with an additional 15 to 20 years of building life.

 

PRIOR ACTION:                     

 

July 19, 2018 - City Council awarded a contract to A. E. New, Jr., Inc. for renovations to the Bayview Senior Center for $252,000 plus a 10% contingency of $25,200 for a total amount of $277,200.

 

FUNDING:                     

 

     Budget:                     $  250,236                     Local Option Sales Tax Series IV

                                              489,349                     Local Option Sales Tax Penny for Progress

                                          $  739,585

 

      Actual:                     $  252,000                     Construction Contract

                                                25,200                     10% Project Contingency

                                              329,574                     Additional Construction Cost

                                                32,956                     Additional 10% Project Contingency

                                                32,575                     A&E Services

                                                28,851                     Additional A&E Services

                                                34,395                     Purchase of Chiller (ODP)

                                                  3,034                     Miscellaneous

                                          $  739,585

 

FINANCIAL IMPACT:

                     

Funding for the additional work at the Bayview Senior Center is available as follows:  (1) Penny for Progress Plan project savings of $342,145 and (2) LOST IV General Athletic Facility Improvements in the amount of $50,236.

 

CITY ATTORNEY REVIEW:    Yes

 4/27/2019

   

STAFF CONTACT:

 

Christopher L. Holley, City Administrator

Keith Wilkins, Assistant City Administrator

Brian Cooper, Parks and Recreation Director

J. Robert McGuire, Construction & Facilities Manager, Public Works & Facilities

 

ATTACHMENTS:

 

1)                     Proposed Change Order #4

 

PRESENTATION:     No   end