LEGISLATIVE ACTION ITEM
SPONSOR: Grover C. Robinson, IV, Mayor
SUBJECT:
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INCREASE AWARD BID #18-017 - BROWNFIELDS CLEANUP OF SUBMERGED LANDS FOR THE CITY OF PENSACOLA
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RECOMMENDATION:
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That City Council increase the award amount for Brownfield Cleanup of Submerged Land for the City of Pensacola to H.G. Harders & Son, Inc. of Panama City, Florida for an extension of piling debris removal in Pensacola Bay south of the Community Maritime Park from a not to exceed cost of $253,000 to $283,000. Further, that City Council authorize the Mayor to execute all necessary documents to complete the project.
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HEARING REQUIRED: No Hearing Required
SUMMARY:
On July 19, 2018, City Council awarded a contract with H.G. Harders & Son to provide debris removal services in Pensacola Bay south of the Community Maritime Park. The contract was limited up to $253,000 due to other budget requirements under the EPA Brownfields Grants. The $30,000 increase in cleanup costs now is available due to the Cleanup Implementation phase of the project no longer being required, thus freeing up the $30,000 under that portion of the grant. The ongoing piling debris removal project concludes tomorrow, Friday, May 31, 2019 unless extended to the extent allowed with the increased budget of $30,000. This action would allow the transfer of the funds from that unused phase to the cleanup phase of work and a change order to be executed.
Due to the time constraints, this item is being presented as an Add-On Item.
PRIOR ACTION:
October 12, 2017 - Council authorized acceptance of the US EPA Brownfield Grant agreement of $200,000.
December 14, 2017 - Council authorized the West Florida Regional Planning Council Brownfield Grant agreement of $250,000
July 19, 2018 - Council approved Award of Bid No. 18-017 to H.G. Harders & Sons Inc. with a not to exceed cost of $253,000 for piling debris removal in Pensacola Bay south of Community Maritime Park.
FUNDING:
Budget: $200,000 EPA Grant Award (First Award)
40,000 City of Pensacola In-Kind Grant Matching Funds (20%)
250,000 WFRPC Sub-Grant Award (Second Award)
$490,000 Total
Actual: $212,328 Base Bid @ Daily Rate of $11,796 for 18 days
30,000 Additional Days For Piling Debris Removal
40,672 Base Bid Mobilization
$283,000 Sub-Total
$162,872 Grant Administration Consultant
40,000 City of Pensacola In-Kind Match - Staff Time
4,128 Miscellaneous Costs
$490,000 Total
FINANCIAL IMPACT:
There is no additional financial impact to the City. The $30,000 originally designated for cleanup implementation is no longer being required, thus allowing the $30,000 to be used for additional days for piling debris removal.
CITY ATTORNEY REVIEW: Yes
5/30/2019
STAFF CONTACT:
Christopher L. Holley, City Administrator
Keith Wilkins, Deputy City Administrator
ATTACHMENTS:
None
PRESENTATION: No end