LEGISLATIVE ACTION ITEM
SPONSOR: Grover C. Robinson, IV, Mayor
SUBJECT:
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AWARD OF BID #19-015 LEE STREET AREA-A HMGP STORMWATER IMPROVEMENT PROJECT
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RECOMMENDATION:
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That City Council award Bid #19-015 Lee Street Area-A HMGP Stormwater Improvement Project to Site & Utility, LLC., of Pensacola Florida, the lowest and most responsible bidder with a base bid of $717,936.00 plus a 10% contingency in the amount of $71,793.60 for a total amount of $789,729.60. Further that City Council authorize the Mayor to execute the contract and take all actions necessary to complete the project.
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HEARING REQUIRED: No Hearing Required
SUMMARY:
This project will serve as the second construction area (Area A) of the FEMA Hazard Mitigation Grant Program (HMGP) project to provide stormwater drainage improvements at the intersection of West Lee Street and North ‘F’ Street that has been impacted by historical repetitive flooding issues. More specifically, this final project phase consists of demolishing the three (3) recently purchased residential dwellings along Lee Street and constructing a new stormwater retention pond in the vacated area, along with new underground drainage infrastructure. The completion of the project will significantly reduce roadway and private property flooding in the local area as a result of high intensity rainfall events.
PRIOR ACTION:
October 11, 2018 - Hazard Mitigation Grant Program (HMGP) Grant - Acquisition of Properties Located at 925, 927, and 975 West Lee Street.
April 14, 2016 - Award of Contract - Bid #16-022 L Street and Zaragossa Street Stormwater Treatment Enhancement Project.
FUNDING:
Budget: $ 1,567,485.00 HMGP Grant Award - Natural Disaster Fund
322,000.00 Additional Anticipated HMGP Award
$ 1,889,485.00 Total
Actual: $ 717,936.00 Construction Contract
71,793.60 10% Contingency
25,964.45 Engineering Design (Completed)
713,540.08 L Street and Zaragossa Street (Completed)
312,235.88 Acquisition of Properties (Completed)
25,000.00 Engineering Management/Inspection (Estimate)
5,000.00 Construction Testing and Misc. (Estimate)
$ 1,871,470.01 Total
FINANCIAL IMPACT:
Funding for this HMGP Grant Project is appropriated in the Natural Disaster Fund (Areas A and B). Additional HMGP funding in the amount of $322,000.00 is anticipated to become available once the HMGP Grant Program approves a request to increase the budget due to the bids received being higher than projected in the grant agreement for Phase II of the Construction/Demolition portion of the project for a total amount of $1,889,485.00. Should the additional anticipated HMGP funding not become available, sufficient funds are available in the Stormwater Capital Projects Fund Stormwater Vaults City-Wide to complete this project. To date, $1,051,740.41 has been expended for completed items related to Engineering Design, construction of the ‘L’ Street and Zaragossa Street Project (Area B) and the Acquisition of Property located at West Lee Street (Area B) leaving a budgeted balance of $837,744.59. The remaining budget balance is sufficient to cover the remaining items have yet to be completed/expended. The additional anticipated HMGP funds will be appropriated on the unencumbered carry forward budget resolution in December.
CITY ATTORNEY REVIEW: Yes
10/31/2019
STAFF CONTACT:
Christopher L. Holley, City Administrator
L. Derrik Owens, Director of Public Works and Facilities/City Engineer
ATTACHMENTS:
1) Bid Tabulation, Bid No. 19-015
2) Final Vendor Reference List, Bid No. 19-015
3) Map - Lee Street Area-A HMGP Stormwater Improvement Project
PRESENTATION: No end