LEGISLATIVE ACTION ITEM
SPONSOR: Grover C. Robinson, IV, Mayor
SUBJECT:
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AWARD OF CONTRACT FOR ITB 20-024 - STREET LIGHT FOUNDATION AND CONDUIT REPLACEMENT
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RECOMMENDATION:
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That City Council award a contract for ITB 20-024 Street Light Foundations and Conduit Replacement to Ingram Signalization Inc., the lowest and most responsible bidder with a base bid amount of $448,560, plus a 5% contingency of $22,428, plus $24,700 for miscellaneous construction items for a total amount of $495,688.
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HEARING REQUIRED: No Hearing Required
SUMMARY:
During discussions with City Council regarding the FY 2020 Budget, City Council discussed the use of the FY 2020 Energy Conservation & Efficiency Improvement Funds (LOST IV) for the installation costs associated with the replacement of the existing street lights along S. Baylen Street, S. Spring Street and S. Reus Street. These projects were expedited due to cost saving in prior projects to install new lighting throughout the City. The lighting equipment was purchased during FY 2019 and, as was discussed with City Council, the FY 2020 Energy Conservation & Efficiency Improvements funds will be used to fund the costs associated with the installation of the lights. The project was put out to bid on January 13, 2020 and two (2) proposals were received on February 11, 2020.
PRIOR ACTION:
September 18, 2019 - City Council approved the Fiscal Year 2020 Budget, which included $235,000 for Energy Conservation & Improvements in Fiscal Year 2020.
December 12, 2019 - City Council adopted Supplemental Budget Resolution No. 2019-70 carrying forward $62,045 for Energy Conservation & Efficiency Improvements and $10,129 for the Jefferson Street Lighting Project.
FUNDING:
Budget: $297,045.00 LOST IV - Energy Conservation and Efficiency Improvements
298,000.00 LOST IV - Baylen Street Lighting
158,000.00 LOST IV - Spring Street Lighting
173,000.00 LOST IV - Reus Street Lighting
10,129.00 LOST IV - Jefferson Street Lighting Balance
$936,174.00
Actual: Baylen Street Lighting
$101,735.48 Materials
181,000.00 Construction
9,050.00 5% Contingency
10,000.00 Miscellaneous Construction Items
$301,785.48
Spring Street Lighting
$161,735.48 Materials
165,000.00 Construction
8,250.00 5% Contingency
9,000.00 Miscellaneous Construction Items
$343,985.48
Reus Street Lighting
$176,735.48 Materials
102,560.00 Construction
5,128.00 5% Contingency
5,700.00 Miscellaneous Construction Items
$290,123.48
$935,894.44 Total
FINANCIAL IMPACT:
Funding for the Street Light Foundation and Conduit Replacement project is available in the LOST IV Capital Improvement Project Plan. The $297,045 budgeted in Energy Conservation & Efficiency Improvements and the $10,129 budgeted in the Jefferson Street Lighting Project will be transferred to the Baylen Street, Spring Street and Reus Street Lighting Projects according to the amounts shown in the Funding section above. To date, $440,206.44 has been expended for the purchase of the light poles, fixtures and wire. The remaining balance of $495,968.56 is sufficient to fund the installation of the street lights.
CITY ATTORNEY REVIEW: Yes
2/14/2020
STAFF CONTACT:
Keith Wilkins, City Administrator
Kerrith Fiddler, Deputy City Administrator - Community Development
L. Derrik Owens, P.E., Director of Public Works and Facilities/City Engineer
ATTACHMENTS:
1) Tabulation of Bids Bid No 20-024 Street Light Foundation and Conduit Replacement
2) Final Vendor Reference List Street Light Foundation and Conduit Replacement
3) Street Light Foundation and Conduit Replacement layout
PRESENTATION: No end