LEGISLATIVE ACTION ITEM
SPONSOR: Grover C. Robinson, IV, Mayor
SUBJECT:
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AWARD OF CONTRACT FOR ITB 20-021- FY 2020 STREET REHABILITATION
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RECOMMENDATION:
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That City Council award a contract for ITB 20-021 Fiscal Year 2020 Street Rehabilitation Bid. 20-021 Project to Midsouth Paving Inc. the lowest and most responsible bidder with a base bid amount of $1,071,649.00 and Alternate 1 bid amount of $133,814.50 for a total bid amount of $1,205,463.50 plus a 5% contingency of $60,273.18 plus $6,000.00 for miscellaneous construction items for a total amount of $1,271,736.68.
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HEARING REQUIRED: No Hearing Required
SUMMARY:
In September 2019, City Council approved the Fiscal Year 2020 Budget, which included 122 blocks of standard street rehabilitation in the Local Option Sales Tax Series IV Plan. The Fiscal Year 2020 Streets Rehabilitation listing was developed based upon those streets in greatest need of reconditioning with the most dilapidated streets listed first. The list was put out to bid on January 6, 2020, and three (3) proposals were received on February 4, 2020.
Public Works & Facilities staff contacted the Emerald Coast Utilities Authority (ECUA) concerning funding assistance as it relates to the adjustment of ECUA’s sanitary sewer manholes within the roadways in need of reconditioning. ECUA agreed to fund the adjustment of approximately 92 manholes with a funding amount of $44,000 and approximately 17 water valves with a funding amount of $15,370 for a total amount of $59,370.
The City also included the construction of handicap ramps adjacent to roadways, which are proposed to be rehabilitated if existing sidewalks are present. The additional cost to incorporate the 22 handicap ramps and necessary sidewalk adjustments is $14,300 and will be constructed as part of the project.
PRIOR ACTION:
September 18, 2019 - City Council approved the FY 2020 Budget, which included the $500,000 for the Pavement Management Program
December 12, 2019 - City Council adopted Supplemental Budget Resolution No. 2019-70 carrying forward the balance of Pavement Management Funds.
FUNDING:
Budget: $ 1,140,869.00 Local Option Sales Tax Fund
722,897.00 LOST Series 2017 Capital Projects Fund
59,370.00 ECUA Reimbursement
$ 1,923,136.00
Actual: $ 1,071,649.00 Base Bid
133,814.50 Alternate 1
60,273.18 5% Contingency
6,000.00 Miscellaneous Construction Items
$ 1,271,736.68
FINANCIAL IMPACT:
Funding for street rehabilitation is available in the Local Option Sales Tax Fund and the LOST Series 2017 Capital Projects Fund. Additionally, ECUA will provide reimbursement of $59,370, which will offset the cost of the adjustment to their manholes and water valves.
CITY ATTORNEY REVIEW: Yes
2/14/2020
STAFF CONTACT:
Keith Wilkins, City Administrator
Kerrith Fiddler, Deputy City Administrator - Community Development
L. Derrik Owens, P.E., Director of Public Works and Facilities/City Engineer
ATTACHMENTS:
1) Tabulation of Bids FY 2020 Street Rehabilitation Project
2) FY 2020 Street Rehabilitation Project -Vendor List
3) FY 2020 Street Rehabilitation Map
4) FY 2020 Street Rehabilitation List
PRESENTATION: No end