LEGISLATIVE ACTION ITEM
SPONSOR: Grover C. Robinson, IV, Mayor
SUBJECT:
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AWARD OF CONTRACT TO HERITAGE LANDSCAPE SUPPLY GROUP, INC. d/b/a FIS OUTDOOR FOR INVITATION TO BID (ITB) #20-015 VERTICAL TURBINE VARIABLE SPEED PUMP STATION AT OSCEOLA GOLF COURSE
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RECOMMENDATION:
recommendation
That City Council award a contract to Heritage Landscape Supply Group, Inc., dba FIS Outdoor for ITB #20-015 Vertical Turbine Variable Speed Pump Station for Osceola Golf Course for $127,060.71 and a 10% contingency of $12,706.07 for a total amount of $139,766.78. Further, that City Council authorize the Mayor to execute all contracts, related documents, and take all related actions necessary to complete the project.
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HEARING REQUIRED: No Hearing Required
SUMMARY:
On January 14, 2020, the City issued an invitation to bid on the Vertical Turbine Variable Speed Pump Station for the Osceola Golf Course project. One firm responded to the ITB -Heritage Landscape Supply Group, dba FIS Outdoor.
The project will consist of a prefabricated, skid-mounted, variable-speed line shaft vertical turbine pump station. The pump station is to provide water to the irrigation system while simultaneously maintaining a constant discharge pressure by using variable frequency drive controlled pumps for pressure regulation, under varying flow conditions from the minimum specified flow up to the maximum specified capacity.
Funding for the project is available in the FY 2020 budget.
PRIOR ACTION:
September 18, 2019 - City Council adopted the Fiscal Year 2020 Budget on Budget Resolution No. 2019-50 that included $115,000 for the replacement of the pump station at the Osceola Golf Course.
FUNDING:
Budget: $115,000.00 LOST IV - Replace Rain Bird Pump Station
15,922.00 LOST IV - Transfer from Osceola Golf Course
8,845.00 LOST IV - Transfer from Capital Equipment Savings
$139,767.00
Actual: $127,060.71 Bid
12,706.07 10% Contingency
$139,766.78 Total Estimated Cost of Project
FINANCIAL IMPACT:
Funding in the amount of $115,000 was appropriated in the Fiscal Year 2020 Budget for this project. However, upon receipt of the bids, additional funding was needed. Funding in the amount of $15,922 was transferred from the Osceola Golf Course project and $8,845 was transferred from savings from Capital Equipment purchases.
CITY ATTORNEY REVIEW: Yes
3/16/2020
STAFF CONTACT:
Keith Wilkins, City Administrator
Kerrith Fiddler, Deputy City Administrator - Community Development
Brian Cooper, Parks and Recreation Director
ATTACHMENTS:
1) Tabulation Sheet
2) Final Vendor Reference List
PRESENTATION: No end