LEGISLATIVE ACTION ITEM
SPONSOR: Grover C. Robinson, IV, Mayor
SUBJECT:
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AWARD OF CONTRACT - BID #20-032 - MARITIME FIRE TRAINING STRUCTURE SITE WORK
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RECOMMENDATION:
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That City Council award a contract for ITB #20-032 Maritime Fire Training Structure Site Work to Emerald Coast Constructors, Inc., of Pensacola Florida, the lowest and most responsible bidder with a base bid of $60,000 plus a 10% contingency of $6,000 for a total of $66,000. Further, that Council authorize the Mayor to execute the contract and take all actions necessary to complete the project.
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HEARING REQUIRED: No Hearing Required
SUMMARY:
In 2017, the Port of Pensacola (on behalf of the Pensacola Fire Department) was awarded a U.S. Department of Homeland Security Port Security Grant to purchase and install a Maritime Fire Training Simulator. With this simulator, firefighters, law enforcement officers, hazardous materials teams, bomb squad units, command staff, and others will be able to conduct and participate in functional exercises that will allow responders to prepare for the unique response and mitigation challenges involved with marine vessel firefighting and emergency response; including fuels, confined spaces, chemical-biological-radiological-nuclear-explosive (CBRNE) detection, evacuation, search and rescue of trapped occupants, and implementation of a unified incident command structure. There are no other maritime-specific live-fire training capabilities in our area. The existing Conex box training structures will be replaced and will include a new Maritime Burn Simulator to be located at Station #4.
The new fire simulator to be constructed will be a pre-engineered and pre-fabricated three-story structure and includes the building and assembly of the simulator. After the award of the grant, it was discovered that the estimates received for the cost of the simulator did not include any site-work that provides for a concrete pad, electrical installation, etc. Those costs, estimated to be approximately $125,000, are in addition to the contract for the simulator. The $66,000 for this contract will address a component of the site-work. The remaining $59,000 will be used for the remaining site-work needed.
PRIOR ACTION:
November 9, 2017 - City Council authorized the Mayor to execute the acceptance of a U.S. Department of Homeland Security, Federal Emergency Management Agency (FEMA) 2017 Port Security Grant Program for the purchase and installation of a Maritime Fire Training Simulator.
November 9, 2017 - City Council adopted Supplemental Budget Resolution No. 17-77 appropriating the grant funds.
May 16, 2019 - City Council awarded Emerald Coast Constructors, LLC, the contract for building and assembly of the simulator.
December 12, 2019 - City Council adopted Supplemental Budget Resolution No. 2019-70 which carried forward the balance of this project. Additionally $16,432 was shifted from the Fire Station #3 project to the Maritime Fire Training Structure project.
FUNDING:
Budget: $ 315,375 Port Security Grant
207,205 Local Match (LOST IV)
$ 522,580
Actual: $ 319,500 Construction Contract (Emerald Coast Constructors, Inc.)
31,950 10% Contingency
45,630 Engineering Services
60,000 Site-Work Contract (Emerald Coast Constructors, Inc.)
6,000 10% Contingency
59,000 Additional Site Preparation (Estimate)
500 Miscellaneous
$ 522,580
FINANCIAL IMPACT:
The federal grant award will fund 75% of the cost of the project and was appropriated on Supplemental Budget Resolution No. 17-77. The remaining 25%, which represents the local match requirement, is included in the LOST IV projects. The remaining balances for both the grant funds and LOST IV funds were carried forward on Supplemental Budget Resolution No. 2019-70 at the December 12, 2019, City Council Meeting.
CITY ATTORNEY REVIEW: Yes
3/17/2020
STAFF CONTACT:
Keith Wilkins, City Administrator
Ginny Cranor, Fire Chief
ATTACHMENTS:
1) Bid Tabulation, Bid No: 20-032
2) Final Vendor Reference List, Bid No: 20-032
PRESENTATION: No end