LEGISLATIVE ACTION ITEM
SPONSOR: Grover C. Robinson, IV, Mayor
SUBJECT:
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AWARD OF CONTRACT TO PANHANDLE GRADING & PAVING, INC. FOR INVITATION TO BID (ITB) #20-060 HITZMAN-OPTIMIST PARK IMPROVEMENTS
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RECOMMENDATION:
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That City Council award a contract to Panhandle Grading & Paving, Inc. for ITB #20-060 Hitzman-Optimist Park Improvements for $1,375,867.25 base bid, $567,031.50 additive alternate #1, and a 10% contingency of $194,289.88 for a total amount of $2,137,188.63. Further, that City Council authorize the Mayor to execute all contracts, related documents, and take all related actions necessary to complete the project. Finally, that City Council adopt a supplemental budget resolution to appropriate the additional funding needed to complete the project.
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HEARING REQUIRED: No Hearing Required
SUMMARY:
The City issued an invitation to bid on the Hitzman-Optimist Park Improvement Project. The project will consist of providing new athletic fields, parking, stormwater facilities, and a walking trail. An optional add-on to construct a new restroom/concession building was also included.
The base bid of $1,375,867.25 includes asphalt paving, sidewalk, drainage, earthwork, specialized field construction, maintenance of traffic, sodding, landscaping, irrigation, lighting, utilities, pavement striping, and signing. The bid alternate of $567,031.50 includes construction of a new restroom/concession building.
PRIOR ACTION:
June 13, 2019 - City Council authorized the Mayor to exchange a portion of City-owned property adjacent to the Vickrey Center with real property owned by the YMCA located on Langley Avenue.
September 12, 2019 - City Council adopted Supplemental Budget Resolution No. 2019-48 appropriating $520,000 to account for the purchase of the YMCA property.
FUNDING:
Budget: $1,952,915.00 LOST IV - Soccer Complex formerly MHP#2
520,000.00 Supplemental Budget Resolution No. 2019-48
(Land Exchange)
589,720.00 Supplemental Budget Resolution No. 2020-45
$3,062,635.00 TOTAL
Actual: $1,375,867.25 Hitzman Park Improvement Project Base bid
567,031.50 Additive Alternate
194,289.88 10% Contingency
$2,137,188.63 Subtotal
251,830.00 A&E Design Services
526,677.58 Property Exchange
141,000.00 Demolition
5,415.00 Hitzman Disc Golf Improvements
515.40 Misc./Safety Signage
$3,062,626.61 Total Expenses
FINANCIAL IMPACT:
Funding in the amount of $2,472,915.00 has been appropriated in the Local Option Sales Tax (LOST IV). Approval of the supplemental budget resolution will shift an additional $589,720.00 from other projects within the Parks and Recreation LOST IV projects.
Some of the funding will come from completed projects that came in under budget, and the rest will come from spreading the impact over numerous projects so that the integrity of each project remains, and the quality of each project will be accomplished.
CITY ATTORNEY REVIEW: Yes
8/28/2020
STAFF CONTACT:
Keith Wilkins, City Administrator
Kerrith Fiddler, Deputy City Administrator - Community Development
Brian Cooper, Parks and Recreation Director
ATTACHMENTS:
1) Tabulation Sheet
2) Final Vendor Reference List
3) Supplemental Budget Resolution
4) Supplemental Budget Explanation
PRESENTATION: No end