LEGISLATIVE ACTION ITEM
SPONSOR: Grover C. Robinson, IV, Mayor
SUBJECT:
title
AWARD OF BID #21-013 BURGESS ROAD SIDEWALK AND DRAINAGE IMPROVEMENTS PROJECT
end
RECOMMENDATION:
recommendation
That City Council award Bid #21-013 Burgess Road Sidewalk and Drainage Improvements Project to Roads, Inc. of NWF of Pensacola Florida, the lowest and most responsible bidder with a base bid of $1,282,667.54 plus bid alternate #2 in the amount of $195,107.03, plus bid alternate #3 in the amount of $57,602.99, plus bid alternate #4 in the amount of $504,285.12 plus a 10% contingency in the amount of $203,966.27 for a total amount of $2,243,628.95. Further, that City Council authorize the Mayor to execute the contract and take all actions necessary to complete the project.
end
body
HEARING REQUIRED: No Hearing Required
SUMMARY:
This project will consist of a partnership between Escambia County and the City of Pensacola to construct new sidewalks along the north side of Burgess Road from Marie Avenue to Sanders Street and along the south side from Marie Avenue to Mona Lane. Significant drainage improvements will also be included with the addition of new storm structures and pipes, modification of existing ditches and construction of new back of sidewalk inlets. In addition, the majority of the roadway will be reconstructed to include new curb and gutter and current industry-standard traffic calming measures that will consist of lane narrowing, geometric chicaning and increased roadway signage. The project will also be addressing utility upgrades on behalf of ECUA during construction and the City will be reimbursed for that work. The following is an explanation of the project bid alternates:
• Base Bid - All portions of the project inside City limits.
• Bid Alternate #2 Additive - ECUA water main infrastructure upgrades (to be reimbursed by ECUA).
• Bid Alternate #3 Additive - Installation of sidewalk on the south side of the road between Joy Street and Mona Lane.
• Bid Alternate #4 Additive - All portions of the project outside the City limits (to be reimbursed by Escambia County).
PRIOR ACTION:
None
FUNDING:
Budget: $ 1,640,000.00 Local Option Sales Tax Fund-Burgess Road
200,000.00 Local Option Sales Tax Fund-Sidewalk Improvements
500,000.00 Escambia County Interlocal Agreement
200,000.00 Emerald Coast Utilities Authority Agreement
$ 2,540,000.00
Actual: $ 2,039,662.68 Construction Contract
203,966.27 10% Contingency
209,885.68 Engineering Design/Permitting/Surveying (Completed)
50,000.00 Engineering Management/Inspection (Estimate)
8,000.00 Construction Testing/Misc. (Estimate)
$ 2,511,514.63
FINANCIAL IMPACT:
The City has allocated $1,640,000 for this project through the Local Option Sales Tax Fund-Burgess Road. In addition, a budget transfer in the amount of $200,000 will be made within the Local Option Sales Tax Fund moving funding from Sidewalk Improvements to this project. Additional funding in the amount of $700,000 will be reimbursed through Interlocal Agreements with Escambia County and the Emerald Coast Utility Authority. Escambia County will provide $500,000 to be used for sidewalk and drainage improvements for those portions of Burgess Road that lie within the County’s jurisdictional boundaries. ECUA will provide $200,000 for the cost of utility upgrades that lie within the project’s boundaries. To date, $209,885.93 has been expended for completed items related to Surveying, Engineering Design, Studies, and Permitting, leaving a balance of $1,630,114.07. The remaining budget balance is sufficient to cover the outstanding items that have yet to be completed and/or expended.
CITY ATTORNEY REVIEW: Yes
3/26/2021
STAFF CONTACT:
Keith Wilkins, City Administrator
Kerrith Fiddler, Duty City Administrator - Community Development
L. Derrik Owens, Director of Public Works and Facilities/City Engineer
ATTACHMENTS:
1) Bid Tabulation, Bid No. 21-013
2) Final Vendor Reference List, Bid No. 21-013
PRESENTATION: No end